Finance Specialist

Job Summary

The Finance Specialist will be responsible for a range of activities with a primary focus on efficiency initiatives, statutory requirements, and compliance support. Key responsibilities include participating in process improvement and system enhancement projects aimed at increasing operational effectiveness, such as Ivalua, No PO/No Pay, and MANCH initiatives. The role will also support governmental compliance requirements, vendor management, internal controls, and the resolution of inquiries from the GBS team. Additionally, the Finance Specialist will help drive continuous improvement efforts to strengthen processes, governance, and overall operational efficiency.

Responsibilities

• Support vendor management activities, including bank account verifications, vendor change requests, and vendor master data governance to ensure compliance and data integrity.

• Assist with W-8 renewal processes and support 1099 reporting and compliance requirements.

• Research, reconcile, and maintain records of outstanding checks.

• Support internal and external audit activities by providing documentation, analysis, and compliance support.

• Execute critical weekly payment processes, including reviewing and validating vendor information, currency selections, duplicate transactions, payment terms, missing data, and exception reports to ensure payment accuracy and completeness.

• Ensure adherence to company policies, internal controls, and applicable regulatory requirements, including tax compliance.

• Serve as a backup for key operational processes, including Concur and American Express administration, as well as rebate processing.

• Assist with financial reporting, compliance monitoring, and governance-related activities.

• Participate in process improvement initiatives and support special projects as assigned to enhance operational efficiency and effectiveness.

Requirements & Qualifications

• 2-3 years of experience in a finance, accounting, or related business support role.

• Experience with SAP or other enterprise financial systems is preferred.

• Proficiency in Microsoft Office applications , particularly Excel, with the ability to analyze and manage data effectively.

• Strong attention to detail with excellent analytical, organizational, and problem-solving skills.

• Ability to handle sensitive and confidential information with discretion and professionalism.

• Excellent verbal and written communication skills, with the ability to effectively collaborate with diverse stakeholders.

• Demonstrated ability to work across organizational boundaries and partner with teams at all levels to support regional and corporate objectives.