IT Business Operations Analyst

IT Business Operations Analyst The IT Business Operations Analyst plays a critical role in supporting the financial, procurement, and operational effectiveness of the Enterprise IT organization. This position is responsible for managing IT purchasing activities, vendor relationships, contract renewals, asset tracking, financial reporting, and budget administration. The analyst serves as a key liaison between IT, Finance, Supply Chain, Accounts Payable, and external vendors to ensure accurate financial stewardship, compliance with procurement policies, and efficient execution of the IT purchasing lifecycle. This role requires a strong understanding of procurement operations, financial management principles, accounting fundamentals, contract administration, and technology asset management. Key Responsibilities IT Procurement & Purchasing Operations Manage the end-to-end IT purchasing lifecycle, including requisitions, purchase orders, approvals, receipts, invoice reconciliation, and payment coordination. Coordinate department spend requests and ensure compliance with organizational procurement policies and procedures. Monitor procurement workflows to ensure timely processing of IT purchases and vendor payments. Partner with Supply Chain, Finance, and Accounts Payable teams to resolve purchasing and invoice discrepancies. Track purchasing commitments, open purchase orders, and budget impacts. Vendor & Contract Management Manage vendor relationships and serve as a primary point of contact for operational procurement matters. Coordinate IT contract administration activities, including renewals, amendments, termination tracking, and documentation management. Monitor contract renewal schedules and proactively engage stakeholders to ensure continuity of services and support. Maintain vendor records, contract repositories, and supporting procurement documentation. Support vendor performance reviews and identify opportunities for cost optimization and process improvements. IT Asset Management Maintain inventory records and lifecycle tracking for IT hardware, software, licenses, and technology assets. Reconcile asset purchases against inventory and financial records. Support audits and compliance activities related to IT assets and software licensing. Develop reporting and controls to improve asset visibility, utilization, and accountability. Financial Operations & Analysis Generate, analyze, and maintain financial, operational, and procurement reports and KPI dashboards. Perform financial trending, variance analysis, budget monitoring, forecasting support, and spend analytics. Review departmental expenditures and identify unusual spending patterns, budget variances, and cost-saving opportunities. Reconcile financial transactions and support audit readiness activities. Assist with annual operating and capital budget planning processes. Provide ad hoc financial analysis and reporting to IT leadership. Governance, Compliance & Process Improvement Maintain standard operating procedures (SOPs) for procurement, financial, asset management, and contract administration processes. Ensure documentation is current and audit-ready. Train and educate department managers and staff on procurement and financial processes. Coordinate and monitor internal controls related to purchasing, approvals, vendor management, and financial compliance. Support continuous improvement initiatives to enhance operational efficiency and financial accuracy. Knowledge, Skills, and Abilities Strong understanding of IT procurement processes, purchasing workflows, and vendor management practices. Knowledge of contract administration, renewal management, and vendor relationship management. Experience with IT asset management and inventory tracking methodologies. Fundamental accounting and bookkeeping knowledge, including: Credits and debits Account reconciliations Budget variance analysis Cost allocations Financial controls General ledger concepts Strong analytical skills with experience interpreting financial reports, trends, and spending patterns. Experience with Lawson RQC, Workday, or equivalent procurement and financial management platforms. Advanced Microsoft Excel skills including formulas, pivot tables, reporting, and data analysis. Ability to manage multiple priorities while maintaining a high degree of accuracy and attention to detail. Excellent organizational, communication, and stakeholder management skills. Experience coordinating cross-functional activities involving IT, Finance, Procurement, and external vendors. Ability to identify process improvement opportunities and implement operational efficiencies. Minimum Qualifications Education Bachelor's degree in Business Administration, Finance, Accounting, Information Systems, Supply Chain Management, or a related field required. Experience Minimum 3 years of experience in IT business operations, IT finance, procurement, purchasing, vendor management, or related operational roles. Minimum 2 years of direct IT purchasing/procurement experience required. Experience supporting contract renewals, vendor management, and IT asset tracking required. Experience performing financial analysis, variance reporting, and budget support activities preferred. Supervisory Responsibilities None Pay Range: $56,538 - $94,658 #CA-EH8 About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws. Bar Harbor: The Jackson Laboratory's 43-acre scenic Bar Harbor campus is nestled between the Gulf of Maine and the mountains of Acadia National Park. Some of the best hiking and biking in the world (over 50 square miles of mountains, lakes, views, and dramatic coastline) is accessible from our campus. We are one mile from downtown Bar Harbor, which offers a vibrant downtown district with a plethora of restaurants, shops, museums, and galleries. Ellsworth: The Charles E. Hewett Center in Ellsworth, Maine, is a state-of-the-art facility that serves researchers world wide. The facility represents the culmination of nine decades of unmatched experience and leadership in breeding and caring for laboratory mice. Ellsworth, Maine, is one of Maine’s fastest growing cities. With a growth rate of nearly 20%, Ellsworth is a bustling year-round community and acts as a hub for surrounding towns. It is located nearby Acadia National Park and hosts numerous special events, concerts and festivals each year. Residents have access to fabulous shopping, recreation, museums, galleries, and dining at a variety of independent restaurants. Farmington: JAX Genomic Medicine is transforming medicine by improving patient care, lowering costs, and increasing life span and health span. JAX Genomic Medicine’s research focuses on the complex genetic causes of disease and on the development of genomic solutions tailored to each person's unique genetic makeup. JAX Genomic Medicine sits on a 17-acre site on the campus of the University of Connecticut Health Center. The 183,500-square-foot facility opened in the fall of 2014. Now, it houses over 300 biomedical researchers, technicians, and support staff in state-of-the-art computing facilities and laboratories. In Connecticut, JAX resides in the scenic town of Farmington, in the state’s capitol region. The Hartford region, which offers some of the best public schools in the country, is made up of both bigger cities and smaller, charming historic New England towns. JAX Genomic Medicine is also geographically located within 2 hours of Boston and New York and is close to multiple transportation systems, including bus lines, highways, railroads and international airports. Sacramento: The JAX® Mice, Clinical and Research Services facility is located in Sacramento, the state capital of California. Sacramento is less than a two-hour drive from San Francisco, Napa Valley, and scenic Lake Tahoe, and a short flight to both Los Angeles and Orange County. Sacramento is the birthplace of the nation’s Farm to Fork movement, and offers excellent restaurants, gastro-pubs, wineries, theaters, and museums. Outdoor activities are plentiful: Boating, white water rafting, and riding the scenic bicycle trails are popular. Housing and other costs of living are more affordable in Sacramento and its surrounding suburbs than in most other neighboring areas in the North Bay, making Sacramento one of the hottest housing markets in the country year after year. Augusta: JAX’s Maine Cancer Genomics Initiative (MCGI) is located in Augusta, Maine, in the Harold Alfond Center for Cancer Care (HACCC), at Maine General Hospital. It began operations in 2016 with three overarching goals: to provide cancer genomic testing for Maine cancer patients; to develop and deliver physician education about clinical genomic cancer diagnostics; and to build a network in Maine of oncology practices conducting studies in genomic medicine.