Human Resources Associate

Human Resources Associate Job Description

It is the policy of Columbus Public Schools to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Superintendent.

A. Job Title: Human Resources Associate B. Department: Human Resources C. Education Level and Certification: Associate degree, bachelor's degree, or higher. Prior office experience as an administrative assistant with a background in human resources preferred. Good oral and written communication skills; ability to supervise, organize, and work independently; experience with or ability to learn software functions pertinent to Human Resources responsibilities such as, but not limited to School ERP Pro, Frontline Education, Handshake, and Google Apps for Education; and ability to multi-task and be a positive initial point of contact for the District.

D. Reports To: Director of Human Resources and Fiscal Support

E. Performance Responsibilities and Job Tasks

1. Serve as the point of contact for and carry out the staff on-boarding process and conduct the required trainings.
2. Manage personnel records maintained in the central office, including updating staff employment records (e.g., years of service, position changes) and filing and maintaining staff evaluation documents.
3. Serve as a contact for outside agencies related to employment.
4. Provide direction and information for new teaching staff in areas such as, but not limited to, the NDE TEACH website.
5. Monitor certification expiration dates and follow up on yearly renewals as per state requirements.
6. Maintain and distribute job descriptions for District staff.
7. Maintain employment records for all staff.
8. Create and provide initial contracts for certified and classified staff.
9. Notify certified staff regarding salary placement upgrade requirements and verify credit hours for salary schedule advancement.
10. Manage online job postings and application systems, and provide online application system support for administrators, supervisors, and applicants.
11. Advertise certified openings in appropriate channels (district, local/state media, internet) and classified openings in appropriate channels (district, local media).
12. Distribute and take in application materials and set up interviews as requested.
13. Request information to conduct and document the needed background checks and reference calls as required by statute and confer with the Director of Human Resources and Fiscal Support regarding questionable responses.
14. Provide follow-up information and correspondence from employment applications for administrators and applicants.
15. Communicate career fair information and prepare materials for CPS representatives.
16. Monitor substitute teacher advertisements, certifications, and renewals, and stay current with and interpret state guidelines for the substitute application process.
17. Provide periodic updating and distribution of substitute listings and assist with substitute teacher training and information.
18. Advertise and compile a list of certified teachers willing to tutor each year.
19. Prepare and publish the Teacher Profile Report and the District Personnel Directory.
20. Assist with updates to Personnel Handbooks, the District Annual Report, and other public documents.
21. Coordinate Worker Compensation claims requests.
22. Issue Senior Citizen Activity and Lifelong Retirement passes.
23. Provide support for the Director of Human Resources and Fiscal Support.
24. Train other clerical staff in Human Resources related platforms.
25. Serve as a positive member of the community in a way that does not negatively affect the District's reputation or image in the community.
26. Refrain from engaging in conduct that interferes with the operations of the District, including the education of students.
27. Develop and maintain a positive and professional working relationship with other staff and administration.
28. Adhere to all District policies, rules, regulations, and supervisory directives.
29. Maintain confidentiality of information concerning staff, students, and parents in accordance with law and District rules.
30. Adhere to the code of ethics of the District and the Nebraska Department of Education (NDE Rule 27).
31. Provide support with other tasks as may be assigned.

F. FLSA Exempt Status: Non-exempt.

G. Essential Functions: The essential functions of the Human Resources Associate position include: (1) regular, dependable in-person attendance on the job; (2) the ability to perform the identified tasks and performance responsibilities which require effective teaching and communication skills; and (3) the ability to perform the following identified physical requirements.

H. At-Will Position. This position is an "at-will" position and may be terminated, with or without cause, at any time in the sole discretion of the Superintendent or Superintendent's designee.