Executive Assistant

Osaic CareersAdministrative Opportunity in Financial ServicesExecutive AssistantLocations:Atlanta: 2300 Windy Ridge Pkwy SE, Suite750, Atlanta, GA 30339La Vista: 12325 Port Grace Blvd, La Vista, NE 68128Oakdale: 7755 3rd St. N, Oakdale, MN 55128Scottsdale: 18700 N Hayden Rd, Suite 255, Scottsdale, AZ 85255St. Petersburg: 877 Executive Center Dr. W, Suite 300, St. Petersburg, FL 33702Osaic has returned to the office on a hybrid schedule requiring a minimum of 4 days weekly in the office.Role Type: Full timeSalary: $70,000 - $80,000 per year + annual bonusActual compensation offered will be determined individually, based on a number of job-related factors, including location, skills, experience, and education.Our competitive salaries are just one component of Osaic's total compensation package. Additional benefits include: health, vision, dental insurance, 401k, vacation and sick time, volunteer days and much more. To view more details of what you can look forward to, visit our careers page.Summary:We are seeking an Executive Administrative Assistant to be responsible for the day-to-day comprehensive administrative support in a fast paced, entrepreneurial environment. The Executive Assistant must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally.The Executive Assistant's responsibilities include but are not limited to managing calendars, working on deck presentations, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability, this person should be comfortable taking the initiative when faced with administrative decisions.Responsibilities:Extensive calendar management, travel planning, call and webinar logisticsExpense reporting and managementEvent, meeting and interview planning, execution & oversightProject and special assignment workProcess support within systems and toolsPresentation and document creation, version managementThis individual must possess excellent interpersonal, communication, and client/leader management skills while displaying the highest degree of integrity and confidentiality. The successful candidate will be detail oriented, organized, creative, proactive, and understand the urgency and confidential nature of the position. Our Executive Assistant thrives in dynamic and fast-paced environments, works well under pressure, and has a passion for administrative support work.Education Requirements:Bachelor's degree preferred, high school diploma (or equivalent) in combination with significant experience will be considered in lieu of degree. Minimum of high school diploma or equivalent is required.Basic Requirements:Proficiency in Workday, Concur a plusAdvanced proficiency in Outlook and PowerPointMinimum of 2 years of executive administrative support experience or similar positionSkills, knowledge and applications related to scheduling, travel, presentations, team meetings, communications and calendar managementAdvanced proficiency with Microsoft Office (specifically Outlook, PowerPoint, Word & Excel); travel systems (i.e. Concur) and expense management and reimbursementsGood judgment and initiativeStrong agility and adaptability to meet the needs of a dynamic and changing organizationOrganizational awareness with the ability to identify and understand key stakeholders and needs in the organizationPreferred Requirements:Prior experience in financial services and/or wealth management