Medical Call Center Representative

Date posted: July 6, 2026

Pay: $16.00 - $18.00 per hour

Job description:

The Medical Call Center Representative is responsible for all incoming calls to the practice for patient appointments, functions as the primary phone operator and responsible for medical records request completion.

Responsibilities:

• Answer phones appropriately and professionally transferring as needed
• Make patient appointments following proper protocol
• Obtain proper insurance referrals for patient appointments, as needed
• Data entry for patient registration, paying attention to all alerts
• Verify and make corrections to patient registration
• Reschedule patients as appropriate
• Monitoring physicians schedules for appropriate scheduling and template adherence
• Daily review of patient encounters to insure that proper information is available for physician visit
• Obtain reports and records from outside sources for patient chart
• Provide requesting patients with work notes/ work restrictions (with the exception of Work Comp patients)
• Preparing medical records requests
• Check medical record line & after hours line on assigned day of the week and transferring messages from the line appropriately
• Training of new staff
• Retrieving archived records
• Faxing notes, work notes, orders etc. to hospitals , physical therapy offices and primary care physicians as requested
• Handling of all physician paperwork needing to be signed by the physician
• Scanning records and signed paperwork into system, faxing to requestor
• Other duties as assigned

Requirements

• Ability to communicate effectively and professionally with physicians and fellow co-workers
• Demonstrates flexibility as a team member
• Demonstrates reliability
• Strong customer service background and skills
• Strong computer skills
• Demonstrates strong problem solving skills

Experience: Medical scheduling: 1 year (Required)

Physical Requirements:

Employee is frequently required to sit, talk, hear and use hands and fingers to operate and handle keyboards and controls. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Job Type: Full-time

Work Remotely: No

Work Location: In person

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.