Executive Assistant

Job Description

Fast-growing startup is looking for a highly proactive Executive Assistant / Executive Operations Coordinator to work closely with the CEO.

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This is not a traditional EA role. We need someone who can take chaos and turn it into order, manage up, take initiative, and make sure things actually get done.

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Experience in the construction or AV (audio-visual) industry is a major plus.

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What You'll Do

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Act as the CEO's right hand, managing priorities, schedules, and follow-ups.

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Coordinate meetings, travel, calendars, and day-to-day logistics.

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Handle both business and occasional personal tasks for the CEO.

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Help plan projects, timelines, and operational logistics.

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Sit in on meetings, understand what needs to happen, and drive follow-up.

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Coordinate vendors, employees, clients, and other stakeholders.

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Identify problems and solve them without waiting to be told.

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Help build systems and processes as the company grows.

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Who You Are

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Highly organized and naturally proactive.

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Assertive and confident — comfortable managing up and getting in the CEO's face when necessary.

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Resourceful, persistent, and able to work independently.

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Comfortable in a fast-moving, sometimes chaotic startup.

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Excellent at logistics, scheduling, and keeping multiple things moving.

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Willing to jump between important business projects and mundane tasks without hesitation.

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Someone who sees a problem and thinks: "I'll handle it."

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Background in construction, AV, or a related field, with a working understanding of projects, vendors, and job sites, is a big advantage.