Foundation Events Specialist

Help Others, Make a Difference, Save a Life.

Do you want to make a difference in people's lives every day?
Or help people navigate the tough spots in their life?
And do it all while working where your hard work is appreciated?

You have a lot of choices in where you work…make the decision to work where you are valued!

Join the McNabb Center Team as the Foundation Events Specialist today!

The Foundation Events Specialist

Summary:

• The Foundation Event Specialist is responsible for supporting event logistics, sponsor benefits fulfillment, and volunteer management for the Foundation's events.
• This role requires strong organizational skills, attention to detail, and the ability to manage multiple moving parts in event execution.

- Foundation Event Operations Support (60% of time)

Foundation Event Sponsorship Benefits Fulfillment

• Maintaining accurate files of event sponsor logos by sponsorship level and event, reaching out to companies to acquire logos as needed, organizing and keeping the file folder tidy.
• Ensure all sponsor logos are placed accurately by level on all event signage and materials.
• Ensure that sponsor logos are placed on event webpage on Foundation website on ongoing basis with support of Marketing Specialist.

Foundation Event Communications Calendar and Marketing Liaison

• Upon receiving a marketing/design needs plan from Assistant Directors/Coordinator per event, organize a unified calendar of requests to be given to Marketing Specialist to execute.
• Submit requests for print and digital graphic design needs for events to Marketing Specialist in advance of deadlines, keep files organized in event folders.

Event Print Management

• Obtain quotes from printing companies for print pieces needed for each event to be approved by Assistant Directors/Coordinator.
• Request graphic design files from Marketing Specialist for print pieces needed for events.
• Place print orders, ensuring they are in-hand well in advance of event day.

Supplies and Inventorying

• Coordinates periodic team cleaning of event closets.
• Using event-specific packing list provided by Assistant Directors/Coordinator, ensure enough supplies are on-hand prior to each event and are designated per event, organize and pack event supplies for each event day, and ensure they are loaded and brought to each event (Assistant Directors/Coordinator to manage loading process with team).
• Manage ordering of supplies needed for each event within approved budget from Assistant Directors/Coordinator, record expenses in event budgets.

Day-Of Event Support

• Reserve rental vehicles needed for each event and coordinate the pickup and drop off of vehicles surrounding event days
• Manage and complete any event pickups/drop-offs as needed prior to and after the event

Foundation Event Volunteers (40% of time)

• Work with Assistant Directors/Coordinator on exact volunteer needs and shifts for each event.
• Post event signup pages on SignUp Genius platform and request support from Marketing Specialist to link to Foundation website.
• Send emails to past volunteers to encourage signups for each event.
• Make special recruiting efforts for volunteers as needed (phone calls, reaching out to businesses with volunteering programs).
• Manage all volunteer communications for events.
• Serve as Volunteer Manager on-site at all Foundation events (volunteer check in, point person for questions from volunteers, giving directions for tasks to complete, overseeing volunteers throughout event).
• Report on numbers of volunteers per event and in total per calendar year, in addition to total number of hours worked by all volunteers at Foundation events yearly.
• This position is a full-time, in-person, hourly position with occasional nights and weekends.
• This position is based at 200 Tech Center Drive, Knoxville, TN and requires occasional travel to the Center's outlying counties including Hamilton County.

JOB DUTIES/RESPONSIBILITIES

This job description is not intended to be all-inclusive; and employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. This organization reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties, or working schedules based on their duty to accommodate individuals with disabilities. This job description does not constitute a written or implied contract of employment.

COMPENSATION:

• Starting salary for this position is approximately $23.56 /hr based on relevant experience and education.

QUALIFICATIONS - Foundation Events Specialist

Education / Knowledge:

• Bachelor's degree or equivalent years of experience preferred.

Experience :

• 1-2 years in event management, project management, volunteer coordination, or similar role preferred.

Physical:

• Ability to drive 15-foot box truck.
• Lift up to 40 pounds.
• Age 21 and older.

Location:

• Knox County, Tennessee

Helen Ross McNabb Center is an Equal Opportunity Employer. The Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment.

Helen Ross McNabb Center conducts background checks, driver's license record, degree verification, and drug screens at hire. Employment is contingent upon clean drug screen, background check, and driving record. Additionally, certain programs are subject to TB Screening and/or testing. Bilingual applicants are encouraged to apply.

Compensation details: 23.56-23.56 Hourly Wage

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