Clinical Supply Documentation Specialist

Job Description

Job Description

The Clinical Supply Documentation Specialist manages and optimizes electronic documentation within a SharePoint environment for a regulated pharmaceutical setting. This role focuses on reviewing, organizing, and maintaining clinical supply records to ensure accuracy, compliance with SOPs and GMP, and ease of access for cross-functional teams. The specialist collaborates closely with stakeholders to align document classification practices with business needs and supports continuous improvement of document management processes.

Responsibilities

• Review, organize, and classify electronic documents and records in SharePoint according to established file management standards.
• Analyze document content and metadata to determine appropriate categorization, retention requirements, and filing locations.
• Upload, migrate, and maintain files within designated SharePoint folder structures, ensuring accuracy and consistency.
• Verify that all documents are stored in the correct locations and comply with organizational naming conventions and filing procedures.
• Identify and resolve misfiled, duplicate, outdated, or incomplete records within the SharePoint environment.
• Collaborate with business units and stakeholders to understand document classification requirements and ensure proper record placement.
• Provide recommendations to improve SharePoint document organization, usability, and search functionality.
• Monitor and report on project progress, including file inventory, classification status, and completion metrics.
• Apply SOP and GMP knowledge to ensure documentation practices meet regulatory and quality standards.
• Work with cross-functional teams to bring documentation-related tasks and projects to completion within agreed timelines.
• Maintain a strong focus on data quality, accuracy, and compliance in all document management activities.
• Recognize changing priorities and adjust workload to meet deadlines in a fast-paced environment.

Essential Skills

• 1–3 years of experience in document control or document management, preferably within a pharmaceutical or regulated environment.
• Hands-on SharePoint document management experience, including uploading, organizing, maintaining files, and managing folder structures.
• Pharmaceutical background with strong understanding of SOP (Standard Operating Procedures) and GMP (Good Manufacturing Practice).
• Strong document classification and data quality skills, including the ability to analyze metadata, categorize files, and identify duplicates or misfiled records.

Work Environment

The schedule is hybrid in nature, and the candidate must be local and able to come on-site 1–3 times per week.

This is a Contract position based out of Basking Ridge, NJ.

The pay range for this position is $40.00 - $55.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Basking Ridge,NJ.

This position is anticipated to close on Jun 26, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.