Area Office Manager

: Area Office Manager -(23142948)

The Montana Department of Transportation (MDT) is recruiting an Area Administrative Assistant in Kalispell . This position is responsible for administering and coordinating the operations, services, and administrative systems of the Area Office; coordinating and processing area accounting and budget operations; and administering and coordinating office functions and customer support services (e.g., permitting and traveler information) for the Area Office. The position reports to the District Financial Officer and is responsible for supervision of technical and clerical staff (e.g., Payroll/Benefits Technician, Accounting Clerk, and Administrative Support).

For a full , please contact Sadie Hansen at View email address on us.edajobs.com. Benefits of working for MDT and the State of Montana include:

• Culture of public service and a commitment to work/life balance
• Potential hybrid remote work arrangement available
• Health, Dental, and Vision Insurance
• Access to Montana Health Centers, low-cost clinics for state employees and their families
• State Retirement plan and additional savings opportunities (deferred compensation)
• Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek
• Paid vacation, sick leave, and holidays
• Eligibility for Public Service Student Loan Forgiveness
• Benefits apply on first day of employment

For information on the Montana Department of Transportation's mission, vision, and values, please visit our website:

Required Application Materials:

• A resume detailing your qualifications and work history.

Your online application and all required materials must be submitted before midnight on the closing date. Ensure all materials submitted are selected as “Relevant.” Required Education and Experience:

• The required knowledge and skills are typically acquired through a combination of education and experience equivalent to an Associate's Degree or two-year certificate in accounting, business administration, computers or a related field. Related fields include Public Administration, Computer Science, Construction Project Management, Contract Administration, etc.
• This position requires a minimum of 2 (two) years of experience in office management, accounting, and budget monitoring.
• This position requires a minimum of 1 (one) year of supervision or team lead experience.

Alternative qualifications include: Any combination of additional related work experience and education equivalent to the minimum qualifications. Knowledge, Skills, and Abilities:

• The position requires a thorough knowledge of office management practices and procedures; government accounting and budgeting; project tracking; travel policies and procedures; contract administration, computers and related applications [e.g., databases, word processing, spreadsheets (including Excel), MS Word, email, Internet browsers, desktop publishing, Access, etc.]; business English, spelling, and grammar; customer service techniques; technical writing; available funding and related limitations; and record retention and reporting requirements. The position requires a working knowledge of Generally Accepted Accounting Principles (GAAP); Governmental Accounting, Auditing, and Financial Reporting requirements; SABHRS; MDT funding structures; MDT management and financial systems including the PSBM, MMS, Billing Voucher, State Share, Cost Accounting and Reporting, Construction Program/Planned Obligation, Project Cost Scheduling, and Highway Online Claims systems. The position requires knowledge of administrative goals and objectives, legislative and administrative rule requirements and processes, state and MDT personnel policies and procedures, supervisory practices, and training methods.
• Skill in the operation of general office equipment, personal computers, office software and specialized financial management systems, and typical business applications (word processing, spreadsheets, databases, Internet applications, etc.), editing, typing and proofreading, public relations, and in accurately processing forms. The position requires skill in quickly and accurately taking notes and meeting minutes; problem solving techniques; written and verbal communications; and presentation and negotiation.

Other Information

• The successful candidate must pass a [name-based/fingerprint] background investigation as a condition of employment.
• Driver's record will be verified. Successful applicants will be required to sign a release form which authorizes the Department to obtain the applicant's permanent driving records. Compliance with Mont. Admin. R. 2.6.201, "State Vehicle Use," and MDT Policy #6.03.001, "State Vehicle Use Policy" are conditions of employment.
• Top candidates will be invited to participate in a behavioral-based interview prior to final selection.
• The Montana Department of Transportation is an equal opportunity employer. Women, racial and ethnic minorities, people with disabilities, and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division, at View phone number on us.edajobs.com.
• The Montana Department of Transportation (MDT) is committed to continuous improvement of our employee safety program and our safety and health processes, and to achieving an injury-free workplace.
2025 MT State Legislature has approved a pay increase of $1.50/hour to the state pay plan effective July 1, 2024.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire. Salary: $ 29.00 - 29.00 Hourly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan Number of Openings : 1 Employee Status : Regular Schedule : Full-Time Shift : Day Job Travel : Yes, 10 % of the Time Primary Location : Kalispell Agency : Department of Transportation Union : 000 - None Posting Date : Jan 29, 2024, 1:26:50 PM Closing Date (based on your computer's timezone) : Feb 12, 2024, 12:59:00 AM Required Application Materials : Resume Contact Name : Sadie Hansen | Contact Email : View email address on us.edajobs.com | Contact Phone : View phone number on us.edajobs.com