Administrative Support Associate

Job Description

Job Description

GREATER ELIZABETHTOWN AREA RECREATION & COMMUNITY SERVICES
JOB DESCRIPTION
 
POSITION/FLSA
Administrative Support Associate (Part time/Non-Exempt)
SUPERVISOR
Reports to and works under the direct supervision of the Business Manager. 

 
HOURS
Monday through Friday, hours will vary but must be flexible to work days and/or evenings as needed. 

 
WAGE/SALARY
Starting at $15.00-$20.00 per hour 

 
NATURE OF WORK
The Administrative Support Associate provides a high level of customer service in the form of in-person, phone and email communication. This individual will use Microsoft Office Programs for a variety of correspondence. This individual will support assigned personnel tasks and work a flexible schedule as needed. In addition, this individual will provide administrative support to the Business Manager that will include clerical, accounting and human resources support.

 
GENERAL DUTIES AND RESPONSIBILITIES
*Professionally and effectively interact and communicate with GEARS employees, volunteers and the public.
*Assist with new employee orientation/paperwork.
*Update all employment forms as needed.
*Assist with administering employee benefits program. 
*Assist with maintaining paperwork for personnel files (clearances, driver’s license, insurance, etc.).
*Assist with bank deposits and weekly AP’s, as needed.
*Assist with coding invoices and credit cards.
*Assist with weekly bank deposits.
*Assist with accounts payable and receivables.
*Perform clerical duties such as typing, copying, sorting, filing and mailings.
*Other duties as assigned.

  EDUCATION, EXPERIENCE & SPECIAL REQUIREMENTS
*High School Diploma with 3+ years of customer related service and excellent organizational skills.
*Proficient in Microsoft Office Suite programs including Outlook, Word, Excel, and Publisher. Preferred qualification include:
*Associates Degree or higher from an accredited college or university with 5 years of customer related experience in a recreation, retail or office setting. 
*All applicants are subject to background checks/clearances.

 
PHYSICAL DEMANDS & WORKING ENVIRONMENT
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in a typical office setting; strength and agility to lift materials weighing up to 50 pounds; stamina to stand and walk for extended periods of time; vision to read printed materials and computer screens; hearing and speech to communicate in person or over the telephone.
 
DISCLAIMER
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. Other duties assigned
as needed. 

 

 
Employee Signature: Date:

 

 

Witness Signature: Date: