Payroll & Workforce Administration Supervisor

Payroll & Workforce Administration Supervisor

We are seeking an experienced Payroll & Workforce Administration Supervisor to lead payroll administration and support critical workforce functions across our expanding organization. This position is ideal for a highly organized professional who thrives in a fast-paced construction environment and possesses extensive experience with Certified Payroll and prevailing wage compliance.

The Payroll & Workforce Administration Supervisor will oversee all payroll processing activities while supporting key workforce administration functions including onboarding, employee records management, benefits administration, compliance, and employee relations. This role requires a strong understanding of construction payroll, certified payroll reporting, prevailing wage requirements, and multi-state employment practices.

Key Responsibilities

• Payroll Administration
• Manage weekly payroll processing for salaried and hourly employees.
• Manage Certified Payroll Reports in compliance with federal, state, and local prevailing wage requirements.
• Ensure compliance with Davis-Bacon Act, prevailing wage laws, union reporting requirements, and public works regulations.
• Review employee time records, job cost coding, and labor allocations for accuracy.
• Process garnishments, deductions, benefit contributions, and payroll tax filings.
• Coordinate payroll audits and respond to agency requests.
• Reconcile payroll-related general ledger accounts and support month-end close activities.
• Maintain payroll records and ensure compliance with all applicable regulations.
• Review and process quarterly and annual state/federal payroll reporting.
• Workforce Administration
• Coordinate employee onboarding, orientation, and new hire documentation.
• Maintain personnel records.
• Administer employee benefits and assist with annual open enrollment.
• Support employee relations, policy administration, and performance management processes.
• Assist with hiring activities.
• Ensure compliance with federal, state, and local employment laws.
• Support safety training documentation and compliance tracking.

Qualifications

Required Minimum 5 years of payroll experience in the construction industry.

Minimum 3 years of supervisory or leadership experience.

Extensive Certified Payroll experience is required.

Strong knowledge of prevailing wage regulations, Davis-Bacon requirements, and public works reporting.

Experience processing multi-state payroll.

Working knowledge of payroll taxes, wage and hour laws, and employment compliance.

Proficiency with payroll software, HRIS systems, and Microsoft Excel.

Excellent attention to detail, organization, and problem-solving skills.

Preferred

Bachelor's degree in Human Resources, Accounting, Business Administration, or related field.

CPP (Certified Payroll Professional) certification.

Experience with construction ERP systems such as Arcoro, Vista by Viewpoint, Foundation, Spectrum, or similar platforms.

Union payroll experience.

What We Offer

Competitive salary based on experience

Comprehensive medical, dental, and vision benefits

401(k) with company match

Employee Stock Ownership Program (ESOP)

Paid vacation and holidays

Professional development opportunities

Stable, long-term career growth with a successful and expanding organization

Compensation

$75,000 - $85,000 annually, depending on qualifications and experience.

If you are an experienced payroll professional with a strong background in certified payroll and construction workforce administration practices, we encourage you to apply and become part of our growing team.