Data Specialist

Data Specialist

Carthage College is seeking a dependable, organized, and detail-oriented individual to join our Office of Admissions as a Data Specialist. This position provides important administrative and data entry support to our Admissions team, helping ensure that prospective student information, applications, and supporting documents are processed accurately and efficiently.

The Data Specialist plays an essential role in the day-to-day operations of the Office of Admissions. We are looking for someone who enjoys working with computers, takes pride in accuracy, and can manage multiple tasks in a busy and collaborative office environment.

Previous experience in college admissions is not required. We are happy to train someone who brings a positive attitude, strong work ethic, and willingness to learn.

Key Responsibilities

• Enter, update, and maintain prospective student and applicant information in the College's admissions database (Slate CRM).
• Process college applications, high school transcripts, and other admissions documents.
• Review student records to ensure information is accurate and complete.
• Assist with the preparation, organization, and processing of Admissions mailings, including letters, recruitment materials, and other communications to prospective students and families.
• Assist with organizing, scanning, uploading, and filing electronic documents.
• Support the daily processing of incoming student information and application materials.
• Identify and correct data entry errors and missing information.
• Assist Admissions staff with routine administrative tasks and special projects.
• Help maintain organized electronic records and databases.
• Respond to requests from Admissions staff in a timely and professional manner.
• Provide general office support during busy recruitment and application periods.
• Maintain confidentiality of student information and records.

Required Qualifications

• High school diploma or equivalent.
• Strong attention to detail and commitment to accuracy.
• Basic computer skills, including familiarity with Microsoft Word, Excel, and email.
• Good organizational and time-management skills.
• Ability to follow instructions, learn new processes, and complete tasks independently.
• Strong communication and interpersonal skills.
• Ability to manage repetitive tasks while maintaining a high level of accuracy.
• Dependable, punctual, and willing to work as part of a team.
• Ability to handle confidential information appropriately.

Preferred Qualifications

• Previous experience in data entry, office administration, customer service, or a similar position.
• Experience working with databases or electronic records.
• Familiarity with Microsoft Excel.
• Previous experience in an educational or office setting.

Previous experience with Slate CRM or college admissions is not required. Training will be provided.

What We're Looking For

The ideal candidate is someone who:

• Enjoys working with computers and organizing information.
• Pays close attention to details and takes pride in completing work accurately.
• Is reliable, professional, and willing to learn.
• Can stay focused while completing routine and repetitive tasks.
• Works well with others and contributes to a positive office environment.
• Understands the importance of meeting deadlines, especially during busy times of the year.

About Carthage

Located on the shore of Lake Michigan in the thriving Chicago-Milwaukee corridor, Carthage College blends the best liberal arts traditions with desirable degree programs, transformative learning opportunities, and personal attention from dedicated faculty and staff. Our beautiful campus, an 80-acre arboretum with stunning lake views, is home to 2,600 undergraduate students and 200 graduate students. Founded in 1847, Carthage is consistently named a Best Midwestern College by The Princeton Review and a Most Innovative School by U.S. News & World Report. All Carthage employees play a vital part in the success of our students, as we work together to create an environment where all can achieve their true potential. Grow with Carthage.

Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.

This position requires a background screening