Benefits and Leave Administrator

Job Description

Job Description

Summary of Position:

The Benefits & Leave Administrator is responsible for the day-to-day administration of employee benefits programs, corporate insurance coverage, and leave of absence processes. This role ensures compliance with all applicable federal, state, and company policies while delivering accurate, timely, and employee-focused support. The position serves as a key liaison between employees, management, insurance companies, brokers, and third-party administrators.

Corporate:

• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned

EHS:

• Adhere to all safety policies and procedures
• Comply with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals

Duties and Responsibilities:

• Administer employee benefit programs including medical, dental, vision, life insurance, disability, and retirement plans
• Serve as the primary point of contact for employee benefit inquiries and issue resolution
• Coordinate and manage open enrollment processes, including system updates and employee communications
• Ensure accurate benefit deductions, enrollments, and eligibility tracking in HRIS (e.g., ADP Workforce Now)
• Maintain compliance with ERISA, ACA, and COBRA regulations

• Assist with audits, reporting (e.g., 1095-C), and plan documentation (SPD updates)
• Administer and manage corporate insurance programs and claims, including general liability, worker’s compensation, and other business insurance policies
• Coordinate and analyze policy renewals, coverage options and support cost-containment strategies

• Administer all leave programs including FMLA, ADA accommodations, personal leave, and state-specific leave laws
• Partner with third-party leave administrators; ensure proper coordination and documentation
• Provide guidance to employees on leave processes, eligibility, and responsibilities
• Track and monitor leave usage, return-to-work dates, and required certifications
• Engage in the ADA interactive process in coordination with HR leadership
• Collaborate with HR team and department management to determine and implement reasonable accommodation.
• Ensure accurate, compliant, and timely documentation practices
• Ensure adherence to federal and state regulations, company policies, and internal controls
• Maintain accurate and confidential employee records in accordance with HIPAA requirements
• Support internal and external audits related to benefits and leave programs
• Identify process gaps and recommend improvements to increase efficiency and compliance
• Provide clear, professional, and compliant communication to employees regarding benefits and leave
• Conduct benefits orientations, training, communication as needed or assigned
• Develop employee-facing materials, guides, and FAQs
• Escalate complex issues to HR leadership as appropriate
• Process and reconcile all benefits and insurance-related invoices in a timely and accurate manner
• Partner with payroll and finance to ensure proper deductions, vendor payments, and general ledger alignment
• Monitor and track benefits and insurance expenses against budget
• Assist in annual budget planning

Reporting:

• Reports to Human Resource Manager

Benefits:

• 401(k)
• Healthy Insurance
• Life Insurance
• Supplemental Insurance
• Dental Insurance
• Vision Insurance
• Paid time off

Competency Requirements:

1. Confidentiality : Adheres to the upmost confidentiality; particularly regarding handling employment/personal information. Works with the team to ensure that all information from within the department is kept private.
2. Multitasking : Must possess the ability to change from one task to another in quick manner based on company needs
3. Communication: Works to ensure respectful, timely, accurate and appropriate communication across all levels of the organization.
4. Initiative : Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
5. Engagement : Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models’ adaptability. Use collaboration and influence skills to achieve successful outcomes.
6. Leads by Example: Sets a good example for peers to follow.
7. Integrity : Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
8. Customer Service Orientation: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
9. Organizational and Self Discipline : Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
10. Analytical Skills / Problem Solving : Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step-by-step way. Systematically organizes the parts of problems. Make systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
11. Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accept changes in organization or job requirements.
12. Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
13. Teamwork : Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort
14. Mutual Respect and Support : Works cooperatively with others. Welcome and take advantage of opposing ideas and opinions are always respectful to others.

TECHNICAL COMPETENCY*

Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise effectively uses available technology (automation, software, etc.)

*Applies companywide but are specifically defined as essential functions.

Physical Demands and Work Environment:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation

may be made to enable individuals with disabilities to perform the essential function.

Physical Task

Demand

Remark

Physical Task

Demand

Remark

Stand / Walk

Frequent (34 - 66%)

Forceful Grip

Occasional (5-33%)

Sit

Frequent (34 – 66%)

Fine Manipulation

Constant (67-100%)

Computer work

Bend/Stoop/Squat

Occasional (5-33%)

Lift

Occasional (1 – 60 reps)

25 lb. max

Forward Reach

Occasional (5-33%)

Carry

Occasional (1 – 60 reps)

25 lb. max

Overhead Reach

Occasional (5-33%)

Push / Pull

Occasional (1 – 60 reps)

25 lb. max

The employee generally works in indoor office and warehouse environments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Hyundai Transys Georgia Seating System is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hyundai Transys Georgia Seating System is committed to achieving a diverse workforce through application of its equal opportunity, non-discrimination, anti-harassment policies in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. All employment decisions at Hyundai Transys Georgia Seating System are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, sex, sexual orientation, gender identity, family or parental status, national origin, veteran status, disability or any other status protected by the laws or regulations in the locations where we operate.

Education:

• Bachelor’s degree in human resources, Business Administration, or related field preferred

Position Requirements and Qualifications

• 3–5+ years of experience in benefits and/or leave administration
• Experience working in a multi-state environment preferred
• Human Resources experience in Manufacturing is helpful but not required.

Technical/ Computer Skills:

• Strong working knowledge and understanding of employment law, including FMLA, ADA, USERRA, COBRA, HIPAA, ACA, ERISA
• Experience with ADP and SAP (preferred
• High attention to detail with strong organizational and analytical skills
• Ability to manage confidential information with discretion and professionalism
• Strong communication skills with the ability to handle sensitive employee situations
• Ability to work in a fast-paced, structured environment and meet deadlines
• Must be proficient using MS Office applications such as Excel, Word, PowerPoint, and Outlook
• Must be able to manage multiple priorities with accuracy and efficiency

This Position Description is intended as a summary of the job responsibilities for this position. HTGSS reserves the right to add, remove, and/or alter job responsibilities in whole or in part with or without notice. Additionally, all HTGSS team members are subject to all other HTGSS policies and procedures, including those set out in HTGSS’s Team Member Handbook.

This Position Description is not a contract. Every Team Member’s employment with HTGSS is voluntary and is subject to termination by the team member or HTGSS at will, with or without cause, and, with or without notice, at any time. Nothing in this Position Description or HTGSS policies shall be interpreted as being in conflict or to eliminate or modify in any way the employment-at-will status of HTGSS team members.