Analyst 1: Accounts Payable and Travel

Accounts Payable And Travel Analyst 1

The Accounts Payable and Travel Analyst 1 performs analytical oversight, auditing, and systems support for the college's disbursement functions. This role ensures vendor payments, employee travel reimbursements, and grant-funded transactions comply with college policies, state regulations, and tax guidelines to prevent audit exceptions. Additionally, the Analyst serves as a main point of contact and functional administrator for automated expense software (e.g., Concur)troubleshooting system errors, updating routing rules, and training faculty and staff.

The data we collect during the application process is used to evaluate your qualifications for the role you're applying for. All data is handled with strict confidentiality and in accordance with our privacy policy.

Duties & Responsibilities

• Processes vendor invoices, check requests, and contract payments using three-way matching (PO, receiving report, invoice)
• Codes transactions accurately to appropriate GL accounts, departments, and restricted federal/state grant accounts
• Prepares and executes weekly disbursements via ACH, physical checks, and wire transfers
• Resolves vendor statement discrepancies, unapplied credits, duplicate billings, and tax issues
• Conducts analytical compliance audits on travel requests, expense reports, and travel card transactions to detect errors, ensure policy adherence, and maintain audit readiness
• Flags and resolves non-compliant reimbursement requests and missing documentation directly with employees and department approvers
• Troubleshoots user system errors, assists with software configuration updates, and trains college faculty and staff on automated expense management systems (e.g., Concur)
• Performs monthly reconciliations for AP aging reports, travel advances, and general ledger accounts
• Monitors state prompt-payment requirements to prevent interest charges and assists with year-end audit sampling and annual 1099/1042 reporting
• Recommends updates to travel user guides and AP workflows to improve administrative efficiency

Performs all other duties and responsibilities as assigned or directed by the supervisor

Job Requirements/Qualifications

• Bachelor's degree in Accounting, Finance, or a closely related field of study and up to one year of related experience in accounting or finance
• or an equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred:

• One to three years of related experience in accounting or finance

Knowledge, Skills and Abilities

• Knowledge of regulatory compliance principles and practices
• Knowledge of administrative procedures and practices
• Knowledge of business management and fiscal practices
• Knowledge and application of organizational and time management principles
• Knowledge of internal and external customer service principles and practices
• Skill in analyzing data and drawing conclusions
• Skill in effective communication (both written and oral)
• Skill in problem solving
• Ability to apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reports of results
• Ability to apply effective and accurate data entry and typing skills
• Ability to develop and maintain effective and positive working relationships

Benefits

Pima Community College is proud to offer a robust benefits package that supports the health and well-being of our employees.

Full-time employees are eligible for a wide range of benefits, including:

• Medical, dental, and vision insurance
• Retirement plans and deferred compensation options
• Flexible spending accounts
• Life insurance and long-term disability coverage
• Generous paid holidays, vacation, and sick leave

Temporary employees who work twenty (20) or more hours per week for more than nineteen (19) weeks in a fiscal year are required to participate in one of the following retirement plans: Arizona State Retirement System (ASRS) or the Optional Retirement Plan (ORP).