Administrative Assistant

Administrative Operations Manager

Our client is looking to add an Administrative Operations Manager. The ideal candidate must possess high energy, strong leadership, analytical and strategic thinking abilities, solid operational experience and knowledge, a talent for finance and budgets, ability to multi-task and superior interpersonal skills.

Accounting:

• Assist in maintaining accounting ledgers with our outsourcing company.
• Management of accounts payable, including maintenance, coding & approvals for Bill.com.
• Collaborate with the outsourcing company for smooth information flow to/from our outside tax preparer.
• Coordinate specialized miscellaneous reports and requests with some prepared by outsourcing company.

Data Management:

• Assist with information/data management, scanning, and filing documents.
• Act as primary liaison between investment office & outsourced teams.

Other Duties:

• Coordinate in-office meetings, order office supplies, submit medical reimbursement forms, and provide other administrative support.
• Notary public or willing to become a notary public.

Knowledge, Skills, and Abilities:

• Strong organizational skills with the ability to manage multiple projects in a fast-paced environment, demonstrating attention to detail.
• Proven ability to set priorities, organize workload, manage competing demands, and meet deadlines.
• Customer service oriented.
• Highest level of integrity and commitment to maintaining confidentiality.
• Proficient in Microsoft Word and Excel. Familiarity with QuickBooks software is essential, and knowledge of Adobe and DocuSign is a plus.
• Experience with Bill.com preferred

Education and Experience:

• Minimum 6-8 years of general office management experience.
• Associate certificate or higher preferred.