Recruiting Scheduler/Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We are seeking a detail-oriented and highly organized Recruiting Scheduler/Coordinator to join our global Talent Acquisition team. In this role, you will be responsible for coordinating the logistics for interview scheduling within a specific region, past/current candidate outreach, and other support for the recruitment team. You’ll play a key role in helping HDR attract and engage top talent worldwide. Responsibilities Coordinate and schedule interviews (phone, virtual, and in-person) for candidates across a specific geographic region. Work closely with recruiters, hiring managers, and HR staff to align schedules and confirm interview logistics. Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process. Utilize applicant tracking systems (ATS) and internal tools to manage and track interview schedules and communications. Anticipate and resolve scheduling conflicts and changes quickly and efficiently. Provide timely updates and confirmations to all stakeholders. Ensure a consistently positive candidate experience aligned with HDR’s employer brand. Support administrative aspects of the recruitment process, such as calendar management, travel coordination, and follow‑up communication. Occasionally, this role may assist the recruiting support team in the preparation of offer letters, processing background check processes and other details related to the hiring process. Conduct comprehensive reference checks. Work with recruiters and hiring managers to create LinkedIn posts. Manage talent pipelines requisitions to help identify potential candidates. This will include contacting candidates to gauge their interest and location preferences. Partner with recruiters within the region to help move the candidates forward in the process. Mine the ATS for past candidates and reach out to gauge potential interest in HDR. Help ensure compliance with HDR’s hiring processes and documentation standards. Preferred Experience in a global organization and/or knowledge of international hiring logistics. Experience working across multiple time zones Familiarity with video conferencing tools (MS Teams, etc.). Bachelor’s degree Passion for providing excellent service to internal and external stakeholders. Required Qualifications High School diploma or equivalent A minimum of 1 year(s) related experience Ability to communicate professionally with all levels of employees Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence Proficient with MS Office Ability to prioritize and handle multiple tasks in a fast‑paced environment Self‑motivated, well‑organized, and detail‑oriented Ability to handle confidential information Presents numerical data effectively and is able to read and interpret written information Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans Demonstrates accuracy and thoroughness and monitors own work to ensure quality Clerical background in a Human Resources‑type position helpful An attitude and commitment to being an active participant of our employee‑owned culture is a must Location: Omaha, NE, United States At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records. #J-18808-Ljbffr HDR