Administrative Specialist III - Assistant to the Transit Director

Assistant To The Transit Director-Administrative Specialist III

Sarasota County Government is seeking an Assistant to the Transit Director-Administrative Specialist III, who will provide day-to-day high-level professional, administrative support and assistance to the Director as required to support Transit operations. For cross training purposes, you will maintain a complete understanding of services provided by the fiscal division including accounts payable and receivable and you will perform a variety of other functions supporting the management team and day-to-day operations of Transit. Your assignments will be of substantial variety and complexity, broad in nature, and require independent judgment of administrative functions. In this position, you will provide customer service, clerical, secretarial, processing and/or internal financial related functions. You must maintain the confidentiality of correspondence, documents, discussions, meetings, and telephone calls as well as support the mission and vision of the county and department.

Job Description:

• Manage workflow of assignments within the department, including items for director's review and tracking deadlines
• Manage calendars and logistics for meetings and events as needed, including for the advisory committee
• Draft, format, proof, coordinate signatures, and circulates correspondence for the director
• Research data and business matters
• Manage and organize files, serves as department's records management and public records coordinator
• Track payments received and coordinate related documents with finance team
• Vendor/procurement coordination
• Interface with County Offices
• Interface with external entities on behalf of the director, including FDOT, FTA, CTD, other municipalities, etc
• Assist in performance management
• Assists in welcoming new office employees, including logistics of workspace preparations
• Serves as customer service liaison for director's office
• Coordinate office equipment logistics
• Coordinates the Department Disaster Preparedness Plan (DDPP) for the director's office and in alignment with the department lead
• Prepare & assist with contracts, legal documents
• Prepare eGenda packets and track all department eGenda items in process

Hours:

Monday- Friday, 8:00 a.m. -5:00 p.m.

About You:

Minimum Qualifications:

Associates degree from an accredited college or university and 4-6 years of clerical, administrative and computer experience, with some executive exposure.

Year for year experience may substitute for the college degree.

Valid Florida Driver's License.

Preferred Qualifications:

Skilled task management

Advanced professional certification

Executive Assistant experience

Knowledge of processes utilized by Sarasota County

Pay Range: $18.32 - $23.36

This Posting is currently Open Until Filled