Legal Secretary

Job Description

Job Description

Job Summary
The District Attorney’s Office is seeking a reliable, highly organized and detail-oriented Legal Secretary to provide administrative and clerical support to prosecutors and legal staff. This position plays a critical role in the efficient operation of the office by assisting with case preparation, court coordination, and confidential legal documentation.

Responsibilities

• Prepare, type, proofread, and format legal documents, including pleadings, motions, subpoenas, and correspondence
• Maintain and manage case files and records in accordance with office policies and legal requirements
• Schedule court appearances, hearings, meetings, and appointments; track deadlines and court dates
• File legal documents with courts and law enforcement agencies, including electronic filings
• Answer and route phone calls; communicate professionally with victims, witnesses, law enforcement, attorneys, and the public
• Assist prosecutors with case preparation and trial support as needed
• Enter and update case information in case management systems
• Maintain confidentiality of sensitive and protected information

Requirements

• High school diploma or equivalent (post-secondary education in legal studies or office administration preferred)
• Previous experience as a legal secretary, legal assistant, or administrative professional preferred
• Knowledge of legal terminology, court procedures, and criminal justice processes preferred
• Proficiency in Microsoft Office and standard office equipment
• Strong attention to detail and organizational skills
• Ability to work independently and meet strict deadlines
• Professional demeanor and excellent communication skills
• Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.
• Exceptional written and verbal communication skills along with strong phone etiquette.
• Demonstrated ability to handle confidential information discreetly and professionally.
• Ability to work independently while collaborating effectively within a team of attorneys and staff. This position offers an opportunity to work in a dynamic legal environment where your organizational skills and legal knowledge will directly contribute to client success and firm efficiency.