Front Office Assistant

Job Description

Job Description

We are looking for an experienced and dependable Front Office Assistant to support daily operations at a busy office location. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and internal staff, helping the front office run smoothly each day.

Responsibilities:
• Welcome guests, applicants, students, vendors, and delivery personnel while providing courteous and efficient front desk support.
• Guide trainees through the check-in process and respond to routine questions with professionalism and accuracy.
• Answer incoming calls, direct inquiries to the appropriate team members, and relay messages as needed.
• Keep the reception and front office areas neat, orderly, and ready to receive visitors at all times.
• Perform administrative duties such as scheduling appointments, entering information into records, filing documents, and scanning paperwork.
• Assist the Office Manager and front office staff with daily clerical tasks and general operational support.• At least 2 years of experience in a front desk, receptionist, or office support position.
• Ability to manage inbound calls, greet visitors, and handle routine questions in a detail-oriented manner.
• Experience with clerical work including data entry, document filing, and scanning.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks effectively.
• Comfortable using standard office equipment and basic computer applications for administrative support.
• Dependable communication skills and a customer-focused approach to in-person and phone interactions.