Administrative Assistant, Career Readiness Center - Hourly

Job Description

Job Description

Title: Administrative Assistant, Career Readiness Center - Hourly

Employee Classification: Administrative Support - HRLY

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

Sub Division-Department: HSC-Division of Student Affairs

Department: HSC-Division of Student Affairs-300300

Job Location: Fort Worth

Salary: $15.00/hour

FTE: .48

Retirement Eligibility: Not Retirement Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at

Department Summary

The Career Readiness Center supports current UNT Health students and alumni in achieving their professional development goals by providing individualized career coaching and workshops.

Position Overview

The Assistant for the Career Readiness Center (Division of Student Affairs) will provide general office support for Career Readiness Center activities and functions, including: office management such as answering phone and e-mail inquiries, scheduling and approving student appointments, and assistance with departmental activities such as: social media management support, job fairs, job postings, workshops and special events, website maintenance, and other general office support functions. This role requires in-person office coverage at least once per week and support during events. Please note, this part-time position allows for a maximum of 15 hours per week.

Minimum Qualifications

Bachelor's degree in progress or completed.

Knowledge, Skills and Abilities

• Considerable knowledge of general office procedures and practices.
• Ability to establish and maintain good working relationships.
• Ability to communicate effectively orally and in writing. Exceptional customer service skills.
• Comfortable using technology and social media and creation platforms, such as: Microsoft Outlook, Excel, Teams, Canva, Instagram, LinkedIn.

Preferred Qualifications

• Familiarity with social media and creation platforms, such as Canva, Instagram, and LinkedIn.

Job Duties

• General Desk Coverage; answer phones, take messages, schedule staff appointments, and return all calls and emails from new and prospective students.
• Administrative Assistance; assist the departmental staff with clerical/administrative tasks as needed. Examples include creating and maintaining bulletin boards, filing, delivering and picking up sensitive academic documents, maintaining accurate database of student records, assisting with cash deposits, etc.
• Assist with student activity programming as needed. Examples include assisting with New Student Orientation, Organization Fair, International Week, Internship and Residency Fair, Commencement, White Coat Ceremony, and other Divisional events.
• Scheduling and approving student appointments, assisting with departmental activities such as job fairs, job postings, workshops, and special events, website maintenance, and other general office support functions.
• Assist with social media post creation and posting strategy to spread awareness of the Career Readiness Center online. 

Physical Requirements

• Communicating with others to exchange information.
• Lifting and moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting or standing.
• Repetitive motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

In-person office coverage at least once per week and support during events. 8:00am-5:00pm, up to 15 hours per week.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.