Administrative Assistant I

Administrative Assistant I

The Administrative Assistant I provides general administrative support in a fast-paced office environment. The candidate should have an understanding of general office procedures, have the ability to communicate effectively, problem solve and provide general administrative support.

Job duties may include:

• Planning and scheduling meetings, answering phone calls and handling walk-in inquiries.
• Coordinating travel arrangements, arranging related details for events and/or meetings.
• Maintaining calendars, typing and proofing documents produced by others.
• Creating, maintaining and collecting data for standard reports, charts, graphs, spreadsheets and databases.
• Answering and routing phone calls, taking messages, and responding to inquiries.
• Greeting visitors; requesting and providing routine information.
• Placing orders for office supplies and equipment.
• Submitting helpdesk tickets for repairs and technical support.
• Monitoring and updating inventory, budget and account records.
• Handling confidential information and matters.
• Providing support to individual managers or at a departmental level.
• Resolving routine problems and communications where the response is based on existing procedures; referring more complex problems.
• Assisting in event planning with department-wide scope.
• Performing office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating.

Job requirements:

• High School Education or equivalent preferred.
• Basic Microsoft Office Suite skills required including Word, Excel, PowerPoint and Outlook preferred.
• Knowledgeable with using computer applications involving word processing, data entry, and internet search software relevant to the position preferred.
• Working knowledge with office administrative practices and procedures required.
• Good verbal and written communication and interpersonal skills required.
• Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.
• Must work cooperatively in a diverse work environment required.
• Perform other functions that may be assigned.

Additional job details:

Employees will operate out of a scale house, weighing containers using a handheld scanner and touch screen device. Employees will need to have sturdy work boots.