Police Records Specialist

Salary: See Position Description
Location : Gaston County Police Department, NC
Job Type: Full-Time
Job Number: 143
Department: COUNTY POLICE
Opening Date: 07/27/2026
Closing Date: 8/10/2026 12:00 AM Eastern
FLSA: Non-Exempt


Joining the team at Gaston County Government means being part of a community that is dedicated to improving the lives of its citizens. We are a dynamic organization that values innovation, collaboration, and commitment to service.

As an employee of Gaston County, you will have the opportunity to make a difference in your community every day. Whether you are working in public safety, social services, or administration, your contributions will help improve the lives of our residents and build a better future for our county.

Description


The Gaston County Police Department was created by Legislative Act on July 1, 1957 and began operation with a chief, a secretary and 23 sworn officers. At that time the Department was primarily responsible for providing police service to the unincorporated areas of the county. Since that time, however, additional duties and responsibilities have been given to the Gaston County Police. Today, the Department employs 153 sworn officers who provide police services to a community of approximately 90,000 residents and spanning an area of over 270 square miles that along with the unincorporated areas of Gaston County also includes providing police services to the incorporated towns of High Shoals and Spencer Mountain.

Examples of Duties
The anticipated hiring range for this position is $16.88 - $20.04.
The duties listed below are not all of the duties that may be assigned but are those that are considered as essential for an employee to perform:

• Entering police records into appropriate computerized database including: Citations, Warning Citations, Pawn Tickets, Motor Vehicle Accident Reports, Field Interviews, and Tow Sheets. Merge digital Case Reports, Supplements and Arrests into the Records Management System. Check for NIBRS errors and make corrections.
• Answer, transfer, refer and assist telephone callers. Take telephone messages and deliver by paper, email or telephone call. Greet and assist citizens at the window with referrals, notifying appropriate departmental resources as needed. Process mail and fax requests, sign for packages, and distribute subpoenas to officers.
• Enter, Modify, Locate and Clear Missing and Wanted Persons, Stolen/Recovered Firearms, Stolen/Recovered Vehicles, Stolen/Recovered Articles into the National Crime Information Center database. Complete Second Party Check to verify accuracy of the record. Make inquiries through the Division of Criminal Information on Driver's Licenses, Vehicle Registration Plates, Administrative Office of the Courts, and Criminal Histories. Inquire, Accept, and Assign warrants into the NCAWARE database.
• Scan, sort, and import additional paperwork that needs to be added to a case file (statements, lab reports, autopsy reports, pictures, etc.). Type case file label and file case. File case reports, citations, tow sheets, field interviews, motor vehicle accident reports, pawn tickets, domestic violence/ex parte paperwork, and property sheets. Pull or print court cases and grand jury court cases for officers.

Minimum Qualifications

• High School Diploma or GED Certificate
• 1 year of clerical experience.

The position requires the physical ability to sit for extended periods of time and to perform ongoing production-oriented operation of keyboard devices or VDT's (video display terminals) where speed, accuracy, and volume of work are the primary factors.

Must become DCI certified within 90 days of employment.
Additional Information

The applicant selected must undergo and pass a drug screening test prior to employment


At Gaston County, we are committed to providing equal opportunity to all employees, job applicants, and members of the community we serve. We value diversity, equity, and inclusion, and we strive to create a welcoming and inclusive environment where everyone is treated with respect and dignity.

We do not discriminate on the basis of race, color, religion, national origin, sex (including pregnancy, childbirth, or related medical conditions), gender identity, sexual orientation, age, disability, genetic information, veteran status, or any other status protected by applicable laws.

Gaston County will not sponsor applicants for work visas.
Full-Time employees are eligible for the total compensation package which includes:

• Health, Dental and Vision Insurance
• Life Insurance
• Flexible Spending Accounts
• Retirement Savings Plans
  • Pension
  • 401K (with 5% county contribution annually)
• Flexible Work Schedules
• Professional Development Opportunities
• Discounted YMCA Membership

Part-Time employees are eligible for certain benefits as a part of employment with Gaston County such as:

• Pro-Rated Sick and Annual Leave
• Professional Development Opportunities
• Local Government Retirement Plan
• Employee Assistance Program

Half-Time employees are not eligible for benefits.
To learn more details about the many benefits we provide view our


Overall, if you are looking for a challenging and rewarding career with competitive compensation and a comprehensive benefits package, Gaston County is the place for you.
01


Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree
• Doctorate degree

02


How many years of related work experience do you have?

• Less than 1 year
• 1-3 years
• 4-7 years
• 8+ years

Required Question