Manager - Contracts Administration & Confirmation (1959)

Manager of Procurement, Contracts Administration and Confirmations

The Manager of Procurement, Contracts Administration and Confirmations at Aramco Trading Americas (ATA) is responsible for leading the procurement, contracts, and confirmations functions, ensuring timely, accurate, and compliant execution of commercial transactions. These groups are a critical function in the organization to support ATA's ability to execute and capture short- to medium-term trading opportunities.

The role requires strong expertise in contract negotiation, procurement processes, and high-volume trade confirmation operations, along with the ability to manage risk, drive operational efficiency, and support business stakeholders. The incumbent is expected to maintain a high level of proficiency in negotiating master and transactional agreements and in overseeing procurement and confirmation workflows across the organization. The ideal candidate would have deep experience with ERTM (SAP) and CLM (Sirion) systems.

Responsibilities:

• Lead and oversee the drafting, review, and negotiation of contracts, including master agreements (NAESB, ISDA, EFET), term and spot purchase and sales agreements, and amendments.
• Analyze non-standard contracts, identify associated risks, and collaborate with Legal and commercial stakeholders to reach agreement on terms and document reviews using the functional review and Contract Approval Process
• Ensure accuracy and consistency of agreements by promoting adherence to ATA's standard templates and contractual/procurement frameworks
• Oversee high-volume confirmation workflows and associated communications, ensuring accuracy, completeness, and timely resolution of discrepancies.
• Execute procurement activities including internal approval processes, RFP processes, bid evaluations, supplier selection, and issuance of contracts and purchase orders.
• Validate and drive timely closure of procurement related invoices with back office, proponents and counterparties.
• Ensure compliance with procurement governance standards, including Delegation of Authority (DOA) and segregation of duties requirements
• Establish and manage KPI metrics across procurement, contracts, and confirmations functions, ensuring performance targets are consistently met
• Monitor workload and resource allocation, including coordination with third-party service providers as applicable
• Maintain close coordination with trading, scheduling, and commercial teams to ensure alignment on transaction status, priorities, and special conditions
• Remove barriers for resolution of operational and contractual issues impacting commercial activities
• Drive process improvements across procurement, contract lifecycle management, and confirmation workflows to enhance efficiency and reduce risk
• Support implementation and optimization of systems including Sirion (CLM), SAP (ERTM) to improve data integrity and process execution and leverage AI where appropriate to increase efficiency.
• Lead weekly team meetings with all team members to communicate organizational priorities and stay informed of challenges or issues requiring escalation to Senior Management.
• Maintain strong communication with senior management on performance, risks, and operational priorities.
• Ensure adherence to internal controls, audit requirements, and corporate policies, maintaining proper documentation and governance standards and suggest improvements where possible.
• Lead regularly scheduled procurement committee meetings with senior leadership to review long term and high value contracts.
• Maintain GTC's within SAP, including required marine details.

Experience and Qualifications Required:

Minimum Qualifications:

• Bachelor's degree in accounting, business, or related field
• Advance understanding of trading and energy commodities.
• Excellent written and oral communication skills, as well as strong reading comprehension, organization and analytical skills.
• 5+ years managing teams of 5 or more professionals.
• Able to work under pressure and meet tight deadlines.
• Advanced Risk management/mitigation skills and sound understanding of internal control frameworks.
• Strategic perspective
• Project, change management, and time management skills
• Ability to work in an office environment located in downtown Houston, TX

Preferred Qualifications:

• JD or equivalent from an accredited university.
• SAP and New CLM implementation experience a plus

NO THIRD-PARTY CANDIDATES ACCEPTED