Cash Allocation Specialist- Shared Services

$55k - $65k

Full-time

AIR Control Concepts

Title: Cash Allocation Specialist- Shared Services
Operating Company: Air Control Concepts
Location: Norfolk, VA
FLSA Status: Exempt
Salary Range: $55,000-$65,000 annually
About AIR Control Concepts:
AIR Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.
We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors.
Click here to view our website:AIR Control Concepts

Job Description:
The Cash Allocation Specialist is responsible for the accurate and timely application of customer payments, researching and resolving unapplied or misapplied cash, and performing daily reconciliation of customer receipts across multiple operating companies.
This role will manage a high volume of commercial payment activity within a fast-paced, project-driven environment, ensuring payments are accurately applied to the appropriate customer accounts, invoices, and projects. This position will also investigate payment discrepancies, identify and resolve outstanding cash application issues, and maintain accurate customer account balances.
Essential Duties and Responsibilities:
Apply daily customer payments received by check, ACH, wire, credit card, and lockbox to the correct customer accounts and open invoices in the ERP system
Match remittance advice to open invoices, including partial payments, short pays, retainage, progress billings, and payments covering multiple invoices or jobs
Research and resolve unapplied, unidentified, and misapplied cash, partnering with customers, sales, and project teams to obtain remittance detail when needed
Process joint check payments and coordinate with the credit team to confirm proper allocation between customers, contractors, and suppliers
Reconcile daily cash receipts and deposits to bank activity and the general ledger, ensuring all receipts are posted accurately and on time
Identify and document payment discrepancies such as deductions, disputes, overpayments, and duplicate payments, and route them to the appropriate team for resolution
Process customer refunds, credit memo applications, and on-account balance cleanup in accordance with established approval levels
Monitor unapplied cash and on-account balances daily, working them down promptly and reporting on aged unapplied items
Maintain accurate payment records and ensure compliance with all laws, regulations, company policy, contract requirements, and internal controls
Assist with process improvement initiatives focused on cash application accuracy, remittance capture, lockbox, and bank file automation, and month-end close support
Additional duties may be assigned as needed to support business operations; however, such duties will be reasonable, job-related, and consistent with the scope, level, and classification of the position.
Experience and Requirements:
Required
High school diploma required, associate’s in Accounting, Finance, or a related field preferred.
Minimum of two years of experience in cash application, accounts receivable, or payment processing, with a strong preference for candidates who also bring experience with high-volume lockbox or bank file processing.
Working knowledge of lockbox processing, bank reconciliation, remittance matching, and AR subledger to general ledger reconciliation
Advanced Excel proficiency, including pivot tables, VLOOKUP/XLOOKUP, and data analysis.
Strong attention to detail with excellent organizational and problem-solving abilities
Ability to communicate clearly and professionally with customers, sales, and internal operations teams when researching payment questions
Hands-on experience with ERP and accounting systems in a high-volume environment, including but not limited to Zendesk, FACTs and Oracle
Self-starter capable of managing multiple priorities and daily deadlines simultaneously
Preferred
B2B cash application experience within construction, specialty contracting, engineering, manufacturing, government projects, or similar project-based environments is strongly preferred
Construction or specialty trade industry exposure
Experience applying payments for large commercial or industrial projects, including retainage and progress billing
Familiarity with joint check agreements, multi-entity cash application, and high-volume bank or lockbox file processing
Benefits:
We offer a competitive and comprehensive benefits package, including:
Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.
Financial Security –401(k) retirement plan with company match and short/long-term disability coverage.
Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
Professional Development – Ongoing training opportunities and support for continuing education.

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.

Apply

Vacancy posted 3 days ago

Similar jobs that could be interesting for youBased on the Cash Allocation Specialist- Shared Services in Norfolk, VA vacancy

Specialist, Program Finance
$76k - $141k
...Job Title: Specialist, Program Finance Analyst Job Code: 45013 Job Location... ...of assigned projects, service orders and production work order... ...quarterly, and annual sales and cash forecasting process Perform variance... ...L3Harris Technologies may share your resume, as well as any...
Cash
Contract work
Local area
Flexible hours
Harris Geospatial Solutions
Norfolk, VA
3 days ago
German Transcription Specialist | Transcription Services
...German Transcription Specialist | Transcription ServicesProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored... ...Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all...
Suggested
Full time
Contract work
Work at office
ProSidian Consulting
Norfolk, VA
5 days ago
Photo Specialist
...customer experience by providing expert photo services, digital passport photos, and support... ..., accurately processes transactions and cash handling activities, supports... ...continuity during times when the Photo Specialist is not scheduled. Follows company policies...
Cash
Work experience placement
Seasonal work
Flexible hours
Afternoon shift
Walgreens Boots Alliance
Chesapeake, VA
4 days ago
Senior Hearing Aid Specialist
...time management/leadership position. Provides high level member service. Job Duties Schedules, develops, counsels, trains, and directs department... ...solving skills, tact and discretion. Overrides and checks cash register codes, approves refunds Mentors employees enrolled in...
Cash
Full time
Temporary work
Apprenticeship
Work at office
Elijahhouseliving
Norfolk, VA
4 days ago
Member Experience Front Desk Specialist
...Fitness is seeking a Team Player to help maintain a clean, welcoming gym environment and assist with member services. You will use the Planet Fitness app, balance cash drawers, and input member data into tablets and the POS system. The role requires CPR/AED certification,...
Cash
Flexible hours
Excel Fitness
Chesapeake, VA
2 days ago
Cash Posting Specialist
Multi-site Dermatology Group Seeks Cash Posting Specialist Portsmouth, NH Optima Dermatology is recruiting a Cash Posting Specialist to join... ...patients’ lives and building the most defensible healthcare services platform in the country. Benefits Our benefits include generous...
Cash
Work at office
Remote work
Optima Dermatology
Portsmouth, VA
6 days ago
Program Specialist II
...Residency Program Specialist II The Residency Program Specialist... ...evaluations promptly from off-service supervisors and individuals completing... ...with applicable funding allocations. Assist with management of... ...meetings regularly and share effective practices that support...
Traineeship
Freelance
Work at office
Local area
Old Dominion University
Norfolk, VA
5 days ago
Customer Service Advisor
£36.96k per year
...scheme - T&C's Apply We're the UK's largest Automotive service, maintenance and repair business and we offer... ...Access, 364 days a year, 24 hours a day Join the Share save scheme with a 20% discount on shares Health Cash Plan - to access wellbeing services and claim back...
Cash
Halfords Careers
Norfolk, VA
2 days ago
Guest Service Specialist
$500 per month
...through exceptional, personal service. We're looking for a leader... ...value teamwork, celebrate our shared success, and look forward to... ...speed? As the Guest Service Specialist , you will be the store's front... ...hospitality, guest flow and cash operations. You lead by...
Cash
Hourly pay
Work at office
Flexible hours
Afternoon shift
The Fresh Market
Norfolk, VA
21 hours ago
Food Service Associate - Millers
$13.66 - $16.87 per hour
...Food Service Associate/ Deli ClerkGlobal Partner's is looking for a Food Service Associate/ Deli Clerk. Our Fresh Food... ...anticipating needs, building lasting relationships, and creating shared value.Job Description:Process cash register transactions, giving back change and refunds....
Cash
Local area
Weekend work
Afternoon shift
Global Partners
Norfolk, VA
4 days ago
Guest Service Supervisor - Seasonal Flex
$15.27 - $18.48 per hour
...Job Summary: Our Guest Service Supervisor (GSS) is responsible for accomplishing store... ...lasting relationships, and creating shared value. Job Description:... ...to corporate standards; maintain proper cash levels (including employees being supervised...
Cash
Seasonal work
Local area
Flexible hours
Shift work
Night shift
Global Partners
Norfolk, VA
1 day ago
Customer Service Associate - Temporary
...experience. Registers sales on assigned cash register, provides customers with... ..., fair, friendly, and efficient checkout service. Customer Experience Engages customers... ...positive customer experience. Models and shares customer service best practices with all...
Cash
Temporary work
Work experience placement
Seasonal work
Local area
Flexible hours
Shift work
Afternoon shift
Walgreens Boots Alliance
Chesapeake, VA
1 day ago
Service Team
$16 - $19 per hour
...Join us as a Service Team Associate We're looking for friendly team players to create... ...Guests, Serving food and handling payments at cash register Maintains the cleanliness and... ..., bereavement/funeral leave and Leave Share Program for eligible associates ~ Associate...
Cash
Hourly pay
Full time
Temporary work
Local area
Flexible hours
Panda Restaurant Group
Norfolk, VA
3 days ago
Guest Service Associate/Cashier
$13.66 - $16.87 per hour
...Guest Service AssociateOur Guest Service Associate will be responsible for driving top notch... ...lasting relationships, and creating shared value.Job Description:Greet guests and provide... ...to corporate standards; maintain proper cash, lottery, tobacco levels.Complete all...
Cash
Local area
Flexible hours
Night shift
Global Partners
Norfolk, VA
3 days ago
Payment Posting Specialist
$14.23 - $21.35 per hour
...strong time management skills and the ability to work independently and in a team-oriented environment. Performs all the required Cash Application operations involving payment receipt, posting/processing of received payment types (checks, money orders, bankruptcy and...
Cash
Local area
Work visa
Night shift
PRA Group
Norfolk, VA
3 days ago
Guest Service Associate/Cashier
$12.77 - $15.77 per hour
...Guest Service AssociateOur Guest Service Associate will be responsible for driving top notch... ...lasting relationships, and creating shared value.Your Role, Your ImpactGreet guests... ...to corporate standards; maintain proper cash, lottery, tobacco levels.Complete all store...
Cash
Permanent employment
Local area
Flexible hours
Night shift
Global Partners
Chesapeake, VA
3 days ago
Full Time - Client Services Rep
$43.31k - $50.32k
...prospective members the full range of products and services offered by Navy Federal Credit Union including... ...and services Support team members by sharing knowledge and best practices as experience grows Ensure cash and other negotiable instruments are handled properly...
Cash
Full time
Internship
Navy Federal Credit Union
Norfolk, VA
2 days ago
Client Services Representative
...financial company who is searching for a Client Service Representative who will perform the... ...accounts Asset transfers and rollovers Cash requests Address and account updates Operate... ...disability insurance 401(k) with profit-sharing plan Eligibility for company bonus...
Cash
Work at office
Local area
Flexible hours
Priority Staffing
Norfolk, VA
2 days ago
Service Team
...Panda Express - - Responsibilities: Greet Guests and provide service at the counter, drive-through, or kitchen stations; Handle payments at the cash register; Maintain the cleanliness and appearance of the store; Follow Operations Standards and Safety Procedures to serve...
Cash
Panda Express Inc
Norfolk, VA
1 day ago
Patient Access Associate Specialist
$17 - $18.15 per hour
...Center in Portsmouth, VA**** We are searching for the next Patient Access Specialist champion. This role is responsible for performing admitting duties for all patients admitted for services at the hospital. They are responsible for performing these functions while...
Work at office
Ensemble Health Partners
Portsmouth, VA
5 hours ago
Customer Service Associate - Temporary
$15 - $17.5 per hour
...experience. Registers sales on assigned cash register, provides customers with courteous... ..., fair, friendly, and efficient checkout service. Customer Experience Engages customers... ...positive customer experience. Models and shares customer service best practices with all...
Cash
Hourly pay
Temporary work
Work experience placement
Seasonal work
Local area
Flexible hours
Shift work
Afternoon shift
Walgreens
Norfolk, VA
4 days ago
Best Buy - Cashier / Customer Service Associate $15-$18/hr
$15 - $18 per hour
Best Buy Cashiers and Customer Service Associates assist customers with purchases, returns, exchanges, and general product questions while... .... Responsibilities include operating the register, handling cash and card transactions, assisting with online order pickups, answering...
Cash
Hourly pay
Best Buy
Norfolk, VA
3 days ago
Circle K - Cashier / Customer Service Associate
$13 - $16 per hour
Circle K Cashiers provide fast and friendly service to customers by operating the register, handling cash transactions, restocking shelves, preparing coffee and food items, and keeping the store clean and organized. Employees may also assist with fuel transactions and customer...
Cash
Hourly pay
Flexible hours
Circle K
Norfolk, VA
5 days ago
Seafood Specialist
$500 per month
...experience through exceptional, personal service. We're looking for a leader who brings... ...every day. We value teamwork, celebrate our shared success, and look forward to the impact... ...moving at full speed? As the Seafood Specialist, you will be the store's point person for...
Hourly pay
Seasonal work
Flexible hours
Afternoon shift
The Fresh Market
Norfolk, VA
4 days ago
Senior Specialist, Contracts
$91k - $170k
...they do. Our employees are unified in a shared dedication to our customers’ mission and... ...of national security. Job Title: Senior Specialist, Contracts Job Code: 42011 Job Location:... ...Analyzes material estimates, equipment services, production costs, performance requirements...
Contract work
Local area
Flexible hours
L3Harris Technologies
Norfolk, VA
5 days ago
Peer Recovery Specialist
...JOB Under general supervision, assists with crisis intervention, service coordination, screening and assessments for mentally ill,... ...with DBHS policy or procedures, etc. Relationships with Others: Shares knowledge with supervisor for mutual and DBHS benefit. Contributes...
Work at office
Local area
Immediate start
Nigel Wright Consultancy Ltd (UK)
Portsmouth, VA
3 days ago
Specialist
...Apple experience. We believe inclusion is a shared responsibility and we work together to foster... ...is inspired to do their best work. As a Specialist, you build brand loyalty and create owners of Apple products and services. You’re dedicated to selling and delivering...
Local area
Relocation
Night shift
Apple
Norfolk, VA
5 days ago
Petco - Cashier/Customer Service Associate $15-$23/hr
$15 - $23 per hour
Petco Cashiers and Customer Service Associates are responsible for providing a friendly and helpful shopping experience while supporting daily store operations. Employees operate the register, handle cash and card transactions, assist customers with finding pet food and...
Cash
Hourly pay
Full time
Petco
Chesapeake, VA
2 days ago
Part-Time Teller: Cash Handling & Customer Service
...seeking a Part-Time Teller for our branch in Norfolk, Virginia. Tellers are the face of CXI, delivering high-quality service in busy locations while handling cash and daily transactions with accuracy. Ideal applicants are motivated, dependable, and able to work weekday...
Cash
Part time
Weekend work
Afternoon shift
Weekday work
Currency Exchange International
Norfolk, VA
2 days ago
Family Dollar - Cashier/Customer Service Associate
$12 - $15 per hour
Family Dollar is seeking Cashiers to assist customers, operate cash registers, and support daily store operations. Cashiers are responsible... ...Family Dollar Cashiers are responsible for providing customer service, operating registers, handling cash transactions, assisting...
Cash
Hourly pay
Full time
Part time
Family Dollar
Portsmouth, VA
5 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Cash Allocation Specialist- Shared Services. Be the first to apply!