Receptionist/Facilities Coordinator

Ultimate Staffing is looking to hire a Front Desk Receptionist who can work with our facilities team to coordinate/support the Facilities team. This ia long term temp to hire position.

Location:

This role is required to be onsite daily at our San Jose, CA corporate office between 8am - 5pm.

You will make an impact by being responsible for:

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  Support managing vendors and oversee utilities, facilities services, security, and HVAC systems
  
  



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  Administering and maintain facilities systems, including access control, security, CCTV, safety, helpdesk, and mass notifications
  
  



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  Overseeing building and infrastructure maintenance, equipment upkeep, and annual preventative maintenance programs
  
  



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  Supporting company programs, trainings, and audits, including EAP, safety, security, ISO, SOC2, BCP, OSHA, and ESG
  
  



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  Coordinating and providing support for both internal and external company events
  
  



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  Handling project management tasks, creating and managing spreadsheets, project trackers, and regular reports
  
  



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  Maintaining the lobby and reception area
  
  



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  Greeting welcome, and direct visitors appropriately, and notify company personnel of visitor arrivals
  
  



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  Maintaining corporate directories and telecommunications systems
  
  



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  Following and enforcing company security procedures, and manage building access and CCTV systems
  
  



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  Maintaining and managing inventory for kitchen, office, and other supplies
  
  



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  Restocking kitchen and office supply cabinets daily
  
  



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  Performing light cleaning around the facility as needed
  
  



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  Handle mail processing, shipping, and receiving
  
  



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  Assisting other departments on an ad hoc basis
  
  

You will be a great fit if you have:

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  High School Diploma required. 2-year Degree preferred
  
  



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  3+ years of work experience in facilities, security and reception
  
  



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  Ability to be onsite daily M-F 8am to 5pm with occasional weekends
  
  



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  Computer and MS Office skills
  
  



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  Telephone usage in a business environment
  
  



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  Inventory and supply management
  
  



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  Vendor Management
  
  



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  Systems Administration experience
  
  



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  Knowledge and use of hand tools
  
  



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  Ability to lift 25+ pounds and climb a ladder
  
  

You excel in these key competencies:

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  Organized and great time management skills
  
  



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  Maintain professionalism in a busy environment with multiple priorities
  
  



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  Customer Focus and Service oriented
  
  



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  Good communication skills and a great attitude
  
  

The hourly rate for this position is $24.00 - $27.00. The hourly rate offered is determined through a review of education, industry experience, training, knowledge, skills, and abilities of the applicant in alignment with market data and other factors.

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All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Ultimate Staffing