Department Administrative Assistant

Position Details

Advertising/Posting Title Department Administrative Assistant

Posting Summary

This role serves as administrative assistant to the Chair of the Department of Microbiology and Molecular Genetics ( MMG ) and supports administration of HR processes and other general operational support under the oversight of the department administrator. Assists in implementing faculty and staff recruitment and on-boarding processes to ensure compliance with University and departmental objectives. Administers the department’s faculty reappointment, promotion and tenure process. In addition, processes requests for temporary hourly and student hires and international personnel visa requests. Directs support to department Chair, to include creation of documents and management of their calendar and travel.

Minimum Qualifications (or equivalent combination of education and experience)

Associate’s degree and one to three years of related HR/administrative experience required.

Desirable Qualifications

Bachelor’s degree and one to three years of related HR/administrative experience required. Working knowledge of software applications used to support office functions and familiarity with Internet resources. Effective interpersonal communication skills and strong attention to detail. Effective writing and organizational skills. Proficiency with word processing and spreadsheet applications. Ability to work in a fast-paced environment with a diverse population. Prior administrative and/or academic research support related experience highly desirable.

Anticipated Pay Range $22.50-$26.75

Other Information

Special Conditions A probationary period may be required, This position is ineligible for telework due to the essential functions, Background Check required for this position

FLSA Non-Exempt

Union Position Yes, UVMSU

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location Burlington, Vermont, United States

Job Open Date 05/22/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Univ Ops Administration OC2 N

Posting Number S6114PO

Department COM Microbio & Molec Genetics/55120

Position Number 00023991

Percent of Full-Time 1.00

Standard Hours at 1.0 FTE 37.5

Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents