Staff Accountant

Job Description

Job Description

Description:

Job Overview
We are seeking a detail-oriented and driven Staff Accountant to join our finance team with an emphasis on Accounts Receivable (AR) & Accounts Payable (AP) . In this role, you will support day-to-day operations including invoicing, collections, cash application support, and account reconciliations, while helping ensure accurate financial records through routine auditing and analysis. The ideal candidate is a critical thinker and problem-solver who is comfortable working with data, identifying discrepancies, and partnering cross-functionally to improve processes and strengthen cash flow.

Duties

• Support Accounts Receivable and Accounts Payable processes including invoicing, payment posting support, collections follow-up, vendor invoice processing, and account maintenance
• Prepare, review, and process customer and vendor invoices; ensure accuracy of pricing, terms, coding, and supporting documentation
• Monitor, review, verify, and audit AR and AP transactions and supporting documentation for accuracy, completeness, and timeliness
• Respond to customer billing inquiries and vendor payment inquiries in a timely, professional manner
• Perform collections on past-due accounts and assist with vendor payment processing and issue resolution
• Monitor daily cash receipts and support outgoing payment activity, ensuring accurate and timely updates to accounting records
• Assist with month-end close activities including AR and AP subledger to GL reconciliations
• Maintain accurate customer and vendor account records, researching and resolving discrepancies, deductions, and unapplied cash
• Identify process gaps and recommend improvements to strengthen billing accuracy, payables efficiency, and internal controls
• Follow established accounting policies and internal controls to support accurate financial reporting and compliance requirements
• Prepare and organize AR documentation for internal/external audits, including invoice support, customer statements, and reconciliation schedules
• Investigate and resolve billing disputes, audit findings, and account discrepancies using strong analytical and critical-thinking skills
• The company reserves the right to add or change duties at any time

Work Location: In person

Requirements:

Experience/Requirements

• 1–3 years of experience in Accounts Payable, Accounts Receivable, billing, collections, and/or related accounting operations
• Strong interpersonal, oral and written communication skills required
• Attention to detail and the ability to maintain confidentiality required
• Advanced Excel (Level 7–8): strong proficiency with PivotTables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, data validation, conditional formatting, and basic data analysis
• Auditing experience, ideally within Accounts Receivable/billing processes
• Strong analytical skills and attention to detail; able to spot trends, isolate root causes, and recommend solutions
• Critical thinker and proactive problem solver with a strong sense of ownership, urgency, and follow-through
• Excellent mathematical and computer skills
• AA/BA/BS in Accounting, Finance, Business, or a related field preferred (or equivalent practical experience)

Physical Requirements/Working Conditions

• Office-based, primarily sedentary position requiring extended periods of sitting and frequent use of a computer/keyboard/mouse and other standard office equipment.
• Requires visual acuity to review/analyze data and invoices and the ability to communicate effectively (verbal and written) in person and via phone/video.
• Occasionally requires standing, walking, bending, reaching, and lifting/moving files or office materials up to 15 lbs.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance