General Accountant

Job Description

Job Description

Job Title: General Accountant
Job Description

This role focuses on end-to-end accounts payable and general accounting activities in a high-volume, fast-paced environment. The General Accountant processes invoices, manages vendor payments, supports month-end close, and ensures strong financial controls and compliance. The position requires advanced Excel skills, attention to detail, and the ability to collaborate effectively with internal teams and external vendors while driving process improvements and supporting continuous growth opportunities.

Responsibilities

• Process high-volume accounts payable invoices, including coding, matching, and resolving discrepancies in a timely and accurate manner.
• Verify invoice approvals and ensure all transactions comply with internal spending policies and procedures.
• Manage payment runs, apply vendor credits, and ensure payments are processed accurately and on schedule.
• Review freight invoices and oversee lease vehicle payables to ensure proper coding and timely payment.
• Partner with internal teams to research and resolve invoice and payment issues, fostering strong cross-functional collaboration.
• Set up and maintain accurate vendor records and documentation within the financial systems.
• Validate vendor banking changes and support fraud prevention efforts to safeguard company assets.
• Respond to vendor inquiries, resolve payment discrepancies, and provide professional, timely communication.
• Support annual 1099 reporting and related compliance requirements by maintaining accurate vendor data and documentation.
• Ensure adherence to accounts payable controls, payment procedures, and segregation of duties to maintain a strong control environment.
• Support fraud prevention and banking verification processes by following established protocols and documenting key steps.
• Reconcile accounts payable aging, general ledger balances, and related balance sheet accounts on a regular basis.
• Maintain audit-ready documentation and assist with internal and external audits by providing schedules, support, and explanations.
• Support month-end and year-end close activities, including preparation of journal entries, accruals, and intercompany transactions.
• Assist with audit schedules, tax filings, and regulatory reporting by providing accurate data and supporting documentation.
• Administer expense reporting systems and employee reimbursements, ensuring timely processing and policy compliance.
• Audit employee expense reports for adherence to travel and expense policies and follow up on exceptions as needed.
• Reconcile travel and entertainment (T&E) accounts and support employee training on expense policies and systems.
• Monitor ERP workflows, exception reports, and vendor portals to ensure smooth processing and timely resolution of issues.
• Drive process improvements, automation, and paperless initiatives within accounts payable and related accounting processes.
• Track accounts payable performance metrics and support system enhancements to improve efficiency and accuracy.
• Coordinate multiple projects and responsibilities simultaneously while meeting deadlines and adapting to shifting business demands.

• Hands-on experience in accounts payable and general accounting, including invoice processing, reconciliations, and reporting.
• Proficiency in invoicing processes, including coding, matching, and resolving discrepancies in a high-volume environment.
• Advanced expertise in Microsoft Excel, including data modeling, Pivot Tables, advanced formulas, reporting, and account reconciliations.
• Demonstrated ability to analyze complex financial data, identify variances, and implement effective solutions.
• Exceptional accuracy and attention to detail while maintaining efficiency in a deadline-driven environment.
• Strong prioritization and workload management skills with the ability to meet multiple deadlines and respond to shifting business demands.
• Effective communication skills with the ability to present information clearly and collaborate across all levels of the organization.
• Proven organizational skills with the ability to coordinate multiple projects, processes, and responsibilities simultaneously.
• Ability to handle sensitive financial, banking, and proprietary information with a high level of confidentiality and professional discretion.
• Experience with reconciliations, general ledger accounting, and financial reporting.
• High-volume invoice processing experience in a manufacturing or operations environment.
• Experience supporting month-end close and performing balance sheet reconciliations.
• Background in vendor maintenance and payment control processes.
• Experience with audit preparation and organizing supporting documentation.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Advanced Microsoft Excel skills, as a core requirement for the role.

• Associate’s degree in Accounting, Finance, or a related field, or equivalent work experience.
• Experience with ERP systems and financial software, including use of vendor portals and workflow tools.
• Proficiency with Microsoft Office applications in addition to Excel.
• Experience with project management or tracking tools is preferred.
• Interest in process improvement, automation, and transitioning to more paperless workflows.
• Ability to work collaboratively with cross-functional teams and external vendors.
• Motivation to grow within the organization and take on increased responsibility over time.

This position is based in an office environment with a standard Monday through Friday schedule. The role initially requires working on-site, with the potential for a hybrid arrangement after training for individuals who live within a reasonable commuting distance. Work is primarily performed at a computer workstation for extended periods, using ERP systems, financial software, Microsoft Excel, and other Microsoft Office applications. The environment is fast-paced and deadline-driven, with a strong emphasis on accuracy, collaboration, and continuous improvement.

Job Type & Location

This is a Contract to Hire position based out of Madison, IN.

The pay range for this position is $28.85 - $36.01/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Madison,IN.

This position is anticipated to close on Jul 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.