Office Manager, Schools of Comm & Media and Gov't & Internat'l Affairs

Office Manager, Schools of Comm & Media and Gov't & Internat'l Affairs Job ID: 299797 | Location: Kennesaw, Georgia | Full/Part Time: Full Time | Regular/Temporary: Regular Department Specific Tasks and Responsibilities Workload will be split 50/50 between the School of Communication and Media (SOCM) and the School of Government and International Affairs (SGIA). Position will be required to work from different locations depending on office coverage needs. Schedule building. Updates to schedule, course enrollment, instructor assignments after schedule builder. Event coordination (sometimes evening events). Meeting logistics and minutes. Facilitate purchasing and contracts, Procurement via ePro. Reimbursements and invoice payments via Payment Request. Foundation reimbursements and invoice payments via Financial Edge. Facilitate spending of faculty startup funds and other awarded monies. Process student award payments. New faculty onboarding. Door access requests. Assist with tracking budget and travel. Review and drop students who no longer meet prerequisites. Missing grade report. Job Summary Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes. Responsibilities Assists with assigned area administrative and clerical duties. Maintains email, voicemail boxes and filing system. Receives and distributes incoming and outgoing mail. Manages supply inventory and submits invoices for payment. Responsible for utilizing and maintaining the department's purchasing card (PCard), cash and/or credit card. Prepares department meeting agendas, meeting notes and distributes accordingly. Assists with projects and event support. Creates and maintains office related records and reports. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures. Oversees and coordinates the day-to-day office operations. May supervise assigned staff and/or student assistants. Required Qualifications Educational Requirements: Bachelor’s degree from an accredited institution of higher education in a related field or an equivalent combination of relevant education and/or experience. Required Experience: Three (3) years of related administrative, office or clerical experience. Preferred Qualifications Preferred Educational Qualifications: An advanced degree from an accredited institution of higher education in a related field. Preferred Experience: Previous experience with office management or staff supervision; previous experience in higher education; experience using Adobe Creative Campus credentials. Proposed Salary The salary range for this position is $19.60 to $24.51 per hour, offers are based on relevant experience. Benefits Comprehensive benefits include medical, dental, vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more. Knowledge, Skills & Abilities Abilities: Able to maintain and appropriately utilize the location’s PCard; maintain confidentiality; handle multiple tasks or projects simultaneously meeting assigned deadlines. Knowledge: Knowledge of basic accounting, data and administrative management practices and procedures; basic understanding of budgets. Skills: Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills; proficient with computer applications and programs associated with the position (e.g. Microsoft Office suite); strong attention to detail and follow up skills; strong customer service skills and phone and e‑mail etiquette. Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. Other Information This is a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position will travel 1%–24% of the time. This position does not require security clearance. Background Check Credit Report Standard Enhanced Education #J-18808-Ljbffr Kennesaw State University