Program Coordinator - STEM Retention and Faculty Innovation Project

Job Description

Job Description

Program Coordinator – STEM Retention and Faculty Innovation Project

Department : College of Arts and Sciences

Reports To : Dr. Eyualem Abebe, Project Director and Dean, College of Arts and Sciences

Appointment : Full-Time, 9-Month Grant-Funded Position through September 30, 2027.

Position Summary

The Program Coordinator is responsible for the day-to-day administration, coordination, implementation, and reporting of the federally funded STEM Retention and Faculty Innovation Project. The position supports four integrated initiatives: STEM academic interventions for students in high-DFW courses, undergraduate research experiences, a Summer Bridge program for incoming students, and an AI Faculty Fellows program. The coordinator serves as the central liaison among faculty, students, project partners, and administrative units to ensure effective program delivery, compliance, assessment, and reporting.

Essential Duties and Responsibilities

• Coordinate all project activities, schedules, communications, logistics, and participant engagement across the four program components.
• Maintain participant rosters, attendance records, surveys, assessments, grade data, and an unduplicated participant database.
• Collect, organize, and maintain documentation required for project evaluation, federal reporting, compliance, and audits.
• Support implementation of academic intervention services, including tutoring, mentoring, supplemental instruction, and student progress monitoring.
• Coordinate recruitment, onboarding, mentor matching, and support for undergraduate research students and faculty mentors.
• Organize research-related activities, workshops, housing, stipends, supplies, and student research showcase events.
• Coordinate Summer Bridge activities, including student recruitment, housing, meals, schedules, faculty support, peer mentor-coach coordination, and program assessments.
• Support implementation of the AI Faculty Fellows Program, including workshops, meetings, participation tracking, and the Faculty Showcase.
• Monitor project performance indicators; prepare progress reports, summaries, and presentations for university leadership and funding agencies.
• Collaborate with Institutional Research, Human Resources, Business and Finance, Housing, Student Affairs, and the Title III Office to ensure successful project implementation.
• Coordinate participant meetings, record minutes, follow-up with student research progress, and order and follow-up supply orders.
• Perform other duties as assigned by supervisor.

Minimum Qualifications

• Bachelor's degree from an accredited institution.
• Experience in program coordination, student services, academic support, grants administration, or a related field.
• Strong organizational, communication, and recordkeeping skills.
• Proficiency in Microsoft Office applications, including Excel, Word, and Forms. Preferred Qualifications

Preferred qualifications:

• Experience with federally funded educational projects, STEM programs, undergraduate research, and student success initiatives.

Fort Valley State University is an equal opportunity employer. The University does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, protected veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, state, or University System of Georgia policy.