Project Manager

Description

POSITION SUMMARY

Utah's Promise is seeking an organized, collaborative, and solutions-oriented Project Manager (PM) to lead marketing and communications projects from intake through completion. This role owns the day-to-day management of the marketing and communications project portfolio — translating priorities into clear project plans, managing timelines and deliverables, coordinating cross-functional collaboration, and ensuring stakeholders have the information and support needed to move work forward. The PM will serve as the primary point of coordination for campaign planning, creative production, vendor communication, workflow management, and project reporting. The ideal candidate brings strong judgment, excellent follow-through, comfort managing competing priorities, and a relationship-centered approach to keeping projects aligned, on schedule, and connected to organizational goals.

ESSENTIAL FUNCTIONS

Develop and maintain comprehensive project plans for marketing and communications campaigns, including goals, scope, roles, deliverables, timelines, dependencies, approvals, and success measures. Manage incoming project requests, evaluate and recommend priorities in partnership with the VP of Strategic Communications & Marketing and internal stakeholders, and ensure work is accurately captured, assigned, and tracked in Asana. Monitor marketing project progress across the portfolio, identify risks or bottlenecks early, and recommend and implement solutions to keep work moving toward timely completion. Plan, prepare agendas for, and facilitate project kickoffs, planning meetings, status meetings, and post-project debriefs to ensure clarity, alignment, and accountability. Create, maintain, and communicate content calendars, production schedules, deadlines, and approval timelines across campaigns and channels. Build and manage strong working relationships with internal teams, external partners, and vendors, including negotiating timelines and deliverables as needed. Coordinate creative, content, digital, print, and event-related deliverables, ensuring work reflects brand standards, audience needs, and campaign objectives. Develop, document, and improve cross-functional processes, templates, workflows, and communication practices that increase efficiency, transparency, consistency, and results. Communicate project status, decisions, risks, and next steps to stakeholders and leadership in a timely, clear, and audience-appropriate manner. Partner with the Events Marketing Director and Donor Engagement team to manage event-related marketing timelines, deliverables, logistics, and communications needs. Own and maintain the marketing project dashboard and portfolio in Asana, including regular updates, reporting, and visibility into team capacity and project status. Provide regular portfolio updates to the VP of Strategic Communications & Marketing, highlighting accomplishments, upcoming deadlines, risks, decisions needed, and resource considerations. Support other departments with communications and marketing project coordination as needed, while helping maintain alignment with organizational priorities. Perform additional duties and responsibilities as assigned. Requirements

REQUIRED COMPETENCIES

Project management: Manages marketing and communications projects from concept through completion, balancing scope, timeline, quality, and stakeholder expectations across a full portfolio. Planning and prioritization: Organizes work, anticipates dependencies, manages competing deadlines, and aligns daily execution with organizational and team goals. Attention to detail: Ensures information is accurate, complete, organized, and communicated clearly; follows up to confirm agreements, approvals, and commitments are fulfilled. Communication: Develops and delivers clear, timely, and audience-appropriate communications across multiple formats and stakeholder groups, including leadership. Relationship building: Builds trust and productive working relationships with colleagues, partners, vendors, and stakeholders through responsiveness, transparency, and follow-through. Problem solving and adaptability: Navigates ambiguity, identifies obstacles, recommends and implements practical solutions, and adjusts plans as priorities or circumstances change. Accountability: Takes ownership of work and outcomes, follows through on commitments, and builds shared accountability across project teams. Continuous improvement: Identifies and implements improvements to systems, workflows, tools, and practices to improve efficiency, collaboration, consistency, and impact.

SUCCESS IN THIS ROLE

Marketing and communications projects are well organized, clearly scoped, and consistently moving forward with defined owners, timelines, and next steps. Stakeholders and leadership understand project status, decisions needed, deadlines, and responsibilities because communication is timely, proactive, and easy to act on. Asana accurately reflects active work, priorities, capacity, dependencies, and progress, providing the team with reliable visibility into the marketing portfolio. Campaigns, events, and creative deliverables are completed on time, aligned with brand standards, and connected to broader organizational goals. The Communications team experiences stronger coordination, fewer surprises, clearer handoffs, and improved efficiency because systems and workflows are continuously refined.

QUALIFICATIONS

Minimum 3–5 years of direct project management experience, preferably in marketing, communications, nonprofit, agency, or mission-driven environments. Bachelor's degree in marketing, communications, business, public relations, nonprofit management, or a related field; equivalent experience will be considered. Demonstrated experience using project management software to manage requests, timelines, assignments, dependencies, and reporting; Asana experience strongly preferred. Experience supporting or mentoring junior staff or coordinators a plus. Proficiency with Microsoft Office and Google Workspace, including spreadsheets and shared documents; experience with Salesforce, Teams, and Fellow a plus. Strong written and verbal communication skills, with the ability to synthesize information, document decisions, and communicate clearly with stakeholders. Ability to manage multiple projects simultaneously, meet deadlines, maintain accuracy, and remain flexible in a fast-paced environment.

COMPENSATION & BENEFITS

The position is a full-time, exempt position with full benefits. $62,370 – 75,000. Salary commensurate with experience. UWSL/UP provides a wide range of benefits, including: Competitive medical, dental, vision insurance 6% retirement match Life, accidental death, and long & short-term disability insurance FSA HSA contribution Free on-site gym & bike storage Paid parking or public transportation subsidy Two weeks paid office closure (December & July) Generous PTO & Health time Paid parental leave Onsite coffee shop & café Paid time to volunteer #J-18808-Ljbffr Utahspromise