Senior Administrative Specialist

Salary: $26.07 - $29.65 Hourly
Location : 300 Monroe Avenue NW Grand Rapids
Job Type: Full-time
Job Number: 2606-101-1079
Department: Administrator/Controller
Opening Date: 06/05/2026
Closing Date: 6/12/2026 11:59 PM Eastern


Job Responsibilities
The Board of Commissioner's Office is seeking an experienced Senior Administrative Specialist possessing strong attention to detail, interpersonal and customer service skills, and an ability to problem-solve complex issues.


The Senior Administrative Specialist will provide high-level administrative support including managing incoming communications, scheduling and calendar organization, budget management, and assisting with special projects. This role requires a proactive professional with strong judgment and the ability to manage complex tasks, sensitive information, and competing priorities in a fast-paced environment.

The ideal candidate will have excellent communication and interpersonal skills, be highly organized, and can provide information and service to a wide range of internal and external stakeholders.

Key Responsibilities

• Provide administrative support to the Board Liaison and County Board of Commissioners
• Assist with taking meeting minutes and preparing agendas and resolutions
• Maintain and update website content
• Assist with budget tracking, purchasing, and invoicing
• Coordinate calendars and meetings, including meeting preparation
• Serve as a front desk liaison for internal and external stakeholders
• Maintain records, files, and databases in accordance with retention policies
• Develop, implement, and maintain administrative systems and workflows
• Identify administrative process improvements and recommend efficiencies to enhance operations
• Manage confidential and sensitive information with discretion and professionalism
• Support special projects and initiatives as assigned

This position is part of our HireReach selection process.

Please check your email for the JOFI Assessment once you have applied.

If you have already taken the assessment, you will not need to complete a new one.

Additionally, there is assessment testing that includes typing, Word and Excel that must be completed successfully to be considered for this position. Please monitor the email address you included on your employment application for further instructions (including junk/spam folders)*

Minimum Qualifications
High school graduate or equivalent with post-secondary training in Office Administration, Business Administration, Management, or related field and a minimum of four years of progressively responsible experience in administrative support. Must be proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office systems. Must possess strong organizational, time-management and communication skills. The ability to interact in a professional manner with a diverse population is essential.

Please note: This position is required to be in-person and is not eligible for remote work.

Additional Information

*Notices will come via email. Please be sure to monitor the email address indicated on your application*

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