Executive Assistant

A global investment firm in NYC is seeking an Executive Assistant to support their Investor Relations team. This is a challenging yet interesting position that allows direct impact at the highest level, working in a collaborative team environment. Candidates do not need investor relations experience, just administrative experience.

This role is on-site five days per week

Hours 8:30 am - 5:30 pm, with overtime needed on occasion

Salary: $130-150K plus bonus

Responsibilities:

• Provide high-level administrative and project-based support to Investor Relations and Finance teams in a dynamic, client-facing environment.
• Support multiple senior leaders, managing complex calendars and coordinating across time zones.
• Handle sensitive information with discretion and professionalism, ensuring confidentiality at all times.
• Collaborate on operational and project-based activities, including due diligence coordination and investor communications.
• Prepare and review presentation materials and investor-facing documents with attention to detail.
• Maintain accurate contact lists, distribution groups, and fund-focused data rooms.
• Manage complex calendars, ensuring seamless scheduling and coordination.
• Coordinate internal and external meetings, including logistics such as room booking and catering.
• Arrange business travel and process expense reports in compliance with firm policies.
• Track and distribute capital call reminders and investor communications promptly.
• Provide backup support for other Executive Assistants during absences.
• Collaborate with internal teams to ensure timely delivery of information and materials.

Requirements

• Bachelors degree required, preferably in a related field.
• Minimum of 5 years of experience in executive or administrative support roles, ideally in financial services.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Strong organizational and time-management skills with the ability to prioritize competing deadlines.
• Excellent written and verbal communication skills, with a professional demeanor.
• Proactive mindset with sound judgment and discretion in handling confidential information.