Executive Assistant to CEO

Overview Executive Administrator to the Chief Executive Officer (CEO) in Charlotte, North Carolina. The role provides high‑level administrative, operational, and coordination support to help the CEO stay focused on strategic priorities and enterprise objectives. Key Responsibilities Provide direct support to the CEO, President, and Chairman of the Board, including complex calendar management and prioritization. Serve as a central coordination point for the CEO’s office, ensuring timely communication, preparation, and follow‑up for internal and external engagements. Handle highly confidential and sensitive information with the utmost discretion and integrity. Anticipate needs, identify potential conflicts or gaps, and proactively resolve issues to keep the CEO’s office operating efficiently. Prepare briefing materials, agendas, presentations, and background information to support the CEO’s meetings, decisions, and stakeholder interactions. Coordinate logistics for board meetings, executive leadership meetings, strategic planning sessions, off‑sites, and external events as assigned. Draft, review, and manage correspondence, communications, and other materials on behalf of the CEO with accuracy, professionalism, and sound judgment. Manage travel, ensuring seamless logitics and detailed itineraries. Provide direct support for expense management, ensuring accurate capture of billable expenses and compliance with firm policies. Serve as a delegate or proxy for approvals and workday tasks, vendor invoice processing, etc. Prepare meeting materials, agendas, and follow‑up documentation. Obtain and organize information for conferences, speeches, and reports. Partner closely with executive assistants across the organization to coordinate executive schedules, leadership meetings, enterprise initiatives, and special events. Build and maintain effective working relationships with key executive assistants at member hospitals and supplier organizations to support executive‑level collaboration and meeting execution. Operational Excellence Maintain an elevated level of professionalism and confidentiality in all interactions. Ensure timely and accurate follow‑through on client and stakeholder needs. Support special projects and company‑wide initiatives. Drive operational excellence for the CEO’s office by developing, standardizing, and continuously improving administrative processes, meeting workflows, and communication practices. Identify process gaps, bottlenecks, and coordination challenges, and implement practical solutions to improve responsiveness, accuracy, and overall effectiveness. Support the development of tools, templates, and administrative best practices that strengthen collaboration across executive assistants within the enterprise, member hospitals, and key external partners. Required Qualifications 5+ years of applicable experience as an executive assistant to a CEO or senior executive. High School Diploma or GED (required). Bachelor’s degree preferred. Preferred Qualifications Significant experience supporting C‑suite leaders in a complex, matrixed, or healthcare‑related organization. Demonstrated ability to partner effectively with executive assistants, senior leaders, and external stakeholders in a highly professional environment. Exceptional organizational skills and ability to manage multiple priorities, deadlines, and competing demands with accuracy and composure. Excellent written and verbal communication skills, including drafting polished executive correspondence and presentation materials. Strong judgment, discretion, and ability to manage confidential information appropriately. Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel). Strong interpersonal skills and a collaborative, service‑oriented approach. Ability to work independently, anticipate needs, and solve problems proactively. Experience coordinating across internal teams and external partner organizations. Experience with Workday or similar ERP systems preferred. Excellent project management and critical‑thinking skills. Efficient calendar and travel coordination with minimal conflicts or errors. Additional Job Requirements Remain in a stationary position for prolonged periods. Adapt to changing priorities quickly and meet deadlines. Attention to detail. Operate computer programs and software. Communicate effectively with audiences in person and in electronic formats. Day‑to‑day contact with coworkers and/or the public. Make independent decisions. Work in a collaborative business environment in close quarters with peers and varying interruptions. Working Conditions Remote work available; Travel 1‑20% within the US. Physical Demands: Sedentary. May need to lift up to 10 pounds occasionally. Compensation & Benefits Salary range $90,000 – $150,000. Benefits include health, dental, vision, life, and disability insurance, 401(k) retirement program, paid time off, tuition reimbursement, and professional development opportunities. Equal Opportunity Employer Premier is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of age, race, color, religion, national origin, ancestry, citizenship status, sex, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status (including Vietnam Era veteran, disabled veteran, special disabled veteran, recently separated veteran, or other protected veteran), disability, or any other applicable federal, state, or local protected class. We also consider qualified applicants with criminal histories, consistent with applicable law. As a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply. EEO/AA/Disabled/Protected Veteran Employer. Disability Accommodations Premier provides reasonable accommodations to qualified individuals with a disability or those with a sincerely held religious belief. For assistance in the application process, contact View email address on click.appcast.io or Premier Recruiting at View phone number on click.appcast.io. #J-18808-Ljbffr Premier, Inc