Document Specialist

Document SpecialistCooley is seeking a Document Specialist to join the Document Processing team. Position summary: The Document Processing Specialist is responsible for providing document production and processing support. The Document Processing Specialist will work together with other document processing specialist and/or proofreader team members across both domestic/international locations and schedules in an effort to provide the highest level of customer service and quality. Responsibilities include, but are not limited to the following:Schedule for Work Week:Wednesday-Friday 3:30 PM-2:00 AM (PT)Saturday 11:30 AM-10:00 PM (PT)Position responsibilities:Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databasesReformat existing documents into Cooley templates and standard or custom formatsConvert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdfTranscribe analog or digital dictation filesProofread all edits made or word-for-word for new input, or conversion projects for accuracyTroubleshoot issues in multiple software applications, including Word, Excel and PowerPointAnswer hotline calls, proxy on to user workstations and respond and resolve user document and software issuesCreate fill-in forms in AcrobatCreate charts, graphs, tables and spreadsheets as requestedUse email, including email with multiple attachmentsTransfer documents to/from secure file transfer platformsConduct Internet, intranet, network and archive searches, as requestedDownload/Save/Print to PDF from various Data SitesMark and generate Table of Contents and Table of Authorities (utilizing Best Authority)Perform redlines using Litera Compare and native WordLog work and cost recovery informationAll other duties as assigned or requiredSkills & experience:Required:After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applicationsAvailable to work overtime and flexible schedule, as requiredKnowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best AuthorityFast and accurate typingGeneral understanding of personal computersPrevious experience supporting multi-locations and time zonesPrevious legal document processing experience:1. Document Specialist I : Minimum 1+ year prior document processing experience2. Document Specialist II : Minimum 5+ years prior document processing experience with proven software knowledge and document expertisePreferred:Bachelor's degreeCompetencies:Ability to professionally handle conflicting demands under extreme time constraints from practitioners and business professionalsAbility to work independently and under pressure in a sedentary manner for long periods of timeExcellent command of English languageAbility to interact with team members at all levels in a professional and respectful manner at all timesAbility to work through complex legal document markups and instructions in a timely and accurate mannerAbility to prioritize various requests and deadlines simultaneouslyProven ability to perform complex work in a timely manner and meet strict deadlinesExceptional attention to detailFamiliarity with legal terminology and a variety of document formats used in legal workReliable and punctualCooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.EOE.The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $58.00 ($68,640.00 - $120,640.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.