Veterinary Clinic Coordinator - Bentonville

Location: Bentonville, AR (onsite) Hiring Range: This position’s hiring range is anticipated to be $19.50 to $21.00 per hour, depending on experience. Schedule: This is a part-time position, and the current schedule is Wednesday, Friday, and Saturday. This is subject to change based on scheduling needs and will be discussed prior to going into effect. Do you excel in customer-facing roles, and do you love checking tasks off to do your to-do list? Do you pride yourself on your organizational skills and ability to solve problems? Are you someone that enjoys being around dogs and cats? If so, this might be the perfect job for you! If any of the above resonates with you, apply online today! We have a great team of co-workers and good pay, and did we mention the cute cats and dogs? Position Summary: The Clinic Coordinator helps support the clinic operations by working directly with clients, helping with scheduling, pre and post visit instructions. In addition, this role will also be responsible for helping manage the weekly animal admissions, ensuring all incoming animals receive proper documentation, basic medical care, and ensuring that supplies are ordered and maintained and assisting in the clinic work as needed. Culture Statement and Responsibility: We believe in treating everyone with kindness and compassion, building trust through authenticity and following through on commitments. We prioritize well-being alongside our mission, fostering strong relationships through open communication and transparent feedback. Diversity and inclusion are integral to our culture, enriching team dynamics by valuing diverse perspectives. Each team member is responsible for creating an inclusive environment where all voices are respected and contributing to a workplace that embodies our shared values and commitment to progress. By consistently aligning our actions with our Guiding Principles, we strengthen our culture and ensure that our values are lived every day. Essential Duties and Responsibilities: Demonstrate kindness and the Golden Rule in our everyday actions by practicing inclusion and respect for every person for the value they bring to the table. Be a role model for the spirit of authenticity, kindness and positive influence with each other, our visitors, and volunteers as well as to the animals every day. This includes listening, being present, being supportive of others and demonstrating compassion and curiosity in conflict. Coordinate and conduct day-to-day veterinary program activities including medical appointments, transport logistics, partner communication, maintenance of animal records, and other activities as assigned; contribute to strategies for operational efficiency, and superior customer service. Perform basic medical care including but not limited to medicating, vaccinating, subcutaneous fluids, and microchipping under the direction of a veterinarian; have knowledge of sterile techniques, basic knowledge of surgical instruments, and knowledge of animal physiology. Lead and empower volunteers and volunteer teams in support of lifesaving care and outcome programs with the goal of utilizing volunteers to the greatest extent possible to expand Best Friends lifesaving capacity; assist with client communications including aftercare and emergency support; deliver and lead superior customer service. Maintain a clean and disinfected working environment, maintain controlled substances logs, accurately enter, and maintain patient and client medical data; provide basic care such as feeding, cleaning, walking, and socialization for animals temporarily housed or transported within Lifesaving Center vehicles, buildings, or facilities. Work collaboratively with Best Friends’ team members in all areas of operations to achieve lifesaving goals; follow Best Friends policies, procedures, and task lists for daily lifesaving outcome assignments, including accurate and timely communications, work completion, data entry, and recordkeeping. Responsible for maintaining a safe workplace, valuing, and modeling safe work practices, adhering to organizational safety practices and rules, and communicating about unsafe practices and conditions. Skills and Experience: At least 6 months of previous administrative or receptionist experience in a clinic or medical setting is preferred. If candidate doesn't have experience working in a clinic or medical setting, then 2-3 years of experience working as a receptionist or in an administrative role will be required. Previous experience working in a public facing role providing exemplary customer service is required. A minimum of one year of experience working with animals providing basic veterinary care preferred but not required. Strong interpersonal skills, a team player, personable, professional, and able to get along with people from different backgrounds, as well as the ability to handle sensitive and confidential situations. Ability to work with, leash, kennel, walk, and handle cats and dogs, including those with health and/or behavior conditions/concerns; basic ability to identify and speak to medical and behavioral characteristics of dogs and cats is preferred. Proficiency with Microsoft Office products like Excel and Word; familiarity with shelter software/animal management software, or desire to learn. Prior experience using Clinic HQ and/or Shelterluv is preferred but not required. Strong communication skills - verbal and written. Bilingual or multi-lingual skills preferred but not required. Customer-centric, non-judgmental approach to engaging with adopters, partners, visitors, volunteers, and colleagues; familiarity and comfort with a conversational adoption process. Ability to work in a fast-paced environment with well-developed organization skills to juggle multiple competing tasks and demands. Resourceful, get-it-done attitude; initiative to assist in any area or process; problem solving, seeking answers independently and enthusiastically; flexibility to persist until goals are achieved. Ability to professionally speak about Best Friends activities and positions on issues. Genuine passion for animal welfare and a steadfast commitment to advancing Best Friends' mission to Save Them All. Physical Requirements: Routinely lift 40 pounds and perform daily strenuous activity including, but not limited to lifting, carrying, reaching, stooping, squatting, cleaning, and bending. Perform repetitive tasks for extended periods of time including typing, arm, and hand motion. Sit, stand, or walk for extended periods of time. Work indoors and outdoors in a variety of weather conditions including extreme heat and cold. Exposure to dogs and cats of all sizes, temperaments, and medical statuses. Valid driver’s license, meeting Best Friends Animal Society’s driver qualification standards; ability to travel, including overnight stays, when needed. Daily hours and days of the week may vary according to the needs of the department schedule; position includes weekends, nights, and holiday work. Thank you for your interest in pursuing a career at Best Friends Animal Society. Best Friends Animal Society is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, or domestic partner status. Applicants for employment in the U.S. must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the U.S. by Best Friends Animal Society. Who we are underneath the fur (and feathers) Best Friends believes in being kind to all, both two- and four-legged beings. Compassion drives our work to save the lives of animals. And it drives our daily lives. We do not judge. We respect one another. We embrace new ideas, solutions and differences. We welcome people from all backgrounds and appreciate where you are in your professional journey. We are quirky. We never take ourselves too seriously, and we know that humor is important in this field. We operate with love and seek to spread positivity. We are determined to create a safer, brighter world for homeless pets and to Save Them All. If you don't see an opportunity that matches your background, please free free to drop off your resume/cv.