Business Operations Coordinator

Business Operations Coordinator

Craig Hospital is seeking a highly organized and detail-oriented Business Operations Coordinator to support the day-to-day business operations of the Information Technology Department. This role serves as a key partner to IT leadership by coordinating contracts, purchase orders, vendor invoices, software licensing, budget tracking, and financial reporting activities.

The Business Operations Coordinator works closely with IT leadership, vendors, Accounts Payable, and departments across the organization to ensure accurate processing of contracts and expenditures, timely contract renewals, compliance with purchasing procedures, and effective management of departmental resources. This position also provides administrative support, meeting coordination, records management, and data analysis to support departmental goals and operations.

Essential Functions

• Process IT vendor quotes, contract reviews, signatures, purchase orders, and related documentation.
• Enter and manage vendor invoices through the accounts payable process and coordinate approvals.
• Research contracts, invoices, statements, and account discrepancies using department systems, spreadsheets, and other available resources.
• Prioritize contracts, purchase orders, and invoices requiring immediate attention to meet critical deadlines.
• Coordinate departmental purchasing activities and vendor invoice processing.
• Provide administrative support for third-party software licensing.
• Serve as a subject-matter expert for the IT contracts database.
• Perform general office duties including correspondence management, filing, record keeping, and supply requisitioning.
• Coordinate meetings, training sessions, conference rooms, catering, and other departmental logistics.
• Prepare reports, analyze data, and assist in resolving administrative and operational issues.
• Maintain the IT Director's calendar and provide committee meeting minutes as needed.
• Track departmental expenditures and assist with annual IT budget development.
• Maintain department contract records and ensure timely contract renewals.
• Provide basic accounting support for Rehabilitation Documentation Systems.
• Assist with end-user file restoration requests and escalate IT issues as appropriate.
• Support additional IT projects and operational initiatives as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Three plus (3+) years of experience in a business operations, administrative, finance, accounting, information systems, technical support, or related role.

Preferred

• Associate's or Bachelor's degree in Information Technology, Business Administration, Accounting, Finance, or a related field.
• Experience with automated accounting systems and financial software.

Knowledge, Skills, and Abilities

• Exceptional organizational skills and attention to detail.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical, mathematical, and problem-solving abilities.
• Understanding of accounting and bookkeeping principles and practices.
• Proficiency in data tracking, reporting, and spreadsheet analysis.
• Advanced Microsoft Office skills, including Excel, Word, Outlook, and PowerPoint.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to work independently and collaboratively across departments.
• Strong project management and time management skills.
• Ability to train and support end users on systems, processes, and best practices.

Why Join Craig Hospital?

At Craig Hospital, every role contributes to our mission of providing exceptional patient care and life-changing outcomes. The Business Operations Coordinator plays an essential role in supporting technology operations, financial stewardship, and departmental efficiency while partnering with a dedicated and collaborative team.

Apply today to join a nationally recognized organization committed to excellence, innovation, and patient-centered care.