Girls on the Run Michiana: Program Manager

Girls on the Run Michiana: Program Manager

Application Deadline: 31 May 2026

Department: Programming

Employment Type: Part Time

Location: Girls on the Run Michiana

Reporting To: Amy Cooper Collier, Council Director

Compensation: $24.00 - $27.00 / hour

Description

Organizational Summary: Girls on the Run Michiana offers an 8-week, twice-weekly after-school program from mid-March through mid-May that utilizes games, activities, and small group conversations to provide girls with the confidence to believe in themselves, practice resilience, and use their voices to stand up for themselves and others. Girls on the Run Michiana is an independent 501(c)(3) organization, one of over 160 independent Girls on the Run councils across the U.S. and Canada. Our territory includes St. Joseph, Elkhart, Marshall, Fulton, and Kosciusko counties in northcentral Indiana. We serve over 1,000 girls at over 65 schools each spring.


Position Summary:
The Girls on the Run Michiana Program Manager - St. Joseph/Marshall/Fulton Counties is a part-time, flexible, 80% remote position averaging 23-24 hours/week from mid-August through mid-June. The work fluctuates by season with an estimated average of 20 hrs/week from mid-August through late December and an estimated average of 25 hours/week from January through mid-June. The Program Manager may choose to work some of these hours during summer months if so desired. This is a non-exempt position that reports to the Executive Director. The Program Manager works most closely with the Executive Director and the Program Manager for Elkhart County, as well as with team members who support marketing and fundraising.


Key responsibilities of this position include but are not limited to:

Program Strategy and Leadership

• Implement the Girls on the Run strategic program plan to achieve goals regarding program quality and number of girls served*
• Maintain accountability and ownership of program success in collaboration and coordination with ED and staff*
• Collaborate with Communications Manager to create impactful messaging (weekly 411's, 5K messaging, and social media) to maintain program quality and growth goals*
• Collaborate with ED on annual coach and parent/caregiver evaluations*
• Update school/site data within territory to ensure accurate data regarding territory saturation
• Provide territory data as needed for reports and goal tracking

Site and Coach Relationship Building, Training, and Management

• Site Recruitment and Liaison Onboarding (late summer/fall/early winter)
  • Create Pinwheel event registrations for new and returning sites*
  • Identify lapsed and unserved sites in territory and implement strategies to raise awareness (e.g., present to PTO/community service organizations, meet with school counselors)
  • Respond to program inquiries in territory, cultivating interest and sharing information to bring new or lapsed sites to fruition
  • Onboard new GOTR liaisons/sites via visits to schools and/or small group liaison trainings*
  • Provide 1:1 and group support to liaisons in territory to recruit coaches in alignment with GOTRM policies
• Pre-season liaison support (late fall/winter)
  • Support liaisons in territory through the girl registration process, providing participant recruitment materials, guidance, and support
  • Monitor and move teams from waitlist to open and add additional teams as needed
  • Express gratitude to liaisons and ensure sustainability through succession planning
• Coach Training and Support (winter and spring)
  • Manage online registration for new and returning coaches in territory, processing applications and background checks
  • Serve as an expert in the GOTR Learning Academy (GLA) and manage online training for new and returning coaches*
  • Ensure identified coaches in territory maintain needed safety training (CPR, etc.)
  • Manage content for regular e-news communication to coaches/liaisons September - May *
  • Prepare and co-lead delivery of in-person coach trainings, presenting a structured training to small and large groups (typically 4 new coach trainings and 2 returning trainings) *
  • Prepare and co-lead mid-season training for coaches (April)*
  • Build personal relationships with coaches in territory; respond promptly to coach outreach

Program Participant Registration and Management

• Set up and manage online registration platform/processes for program participants/families ensuring clarity and accurate functionality for sites with discounts and accessibility for all girls*
• Assist with strategies to raise registration awareness (e.g., yard signs, back to school nights, etc.)
• Manage content for weekly communication to families/caregivers March - May
• Oversee participant payment plans*
• Respond to questions from parents/caregivers within territory

Materials, Budget, and Administrative

• Order, assemble, and distribute program materials (team bags, t-shirts, shoes, water bottles, curriculum, team bags, 5K kits)*
• Track program budget*
• Maintain accurate records for coaches and other program related paperwork*

Organizational Support

• Collaborate with GOTRM staff to communicate program impact, providing quotes, stories, and updates that help create a culture of philanthropy and volunteerism throughout the organization
• Support the cultivation of a culture of philanthropy throughout the organization, maintaining an awareness of fundraising goals and leveraging opportunities to invite support
• Provide support as needed in the planning and preparation for two end-of-season 5K events

Skills, Knowledge and Expertise:

Qualifications:

• Must have reliable transportation
• Must be able to bend and to lift up to 40 lbs
• Must be able to work on a computer for several hours with occasional breaks
• Must reside in or have strong connections in St. Joseph, Marshall, or Fulton county

This position may be a good fit for you if you demonstrate:

• An authentic enthusiasm for the mission of Girls on the Run
• A natural alignment with the Girls on the Run Core Values
• The ability to confidently utilize technology platforms that manage registration, training, evaluation, data, and project management (e.g., Microsoft Office, Google Suite, Asana + GOTR specific platforms including Pinwheel and the GOTR Learning Academy)
• A desire to set and reach ambitious goals to further gender equity and empower girls/women tempered with a desire to maintain program quality and enjoy the journey
• An ability to thrive and even find joy in managing myriad details
• An ability to multi-task and/or create systems to track and complete competing priorities
• A commitment to ensuring volunteers feel known, valued, and supported
• A commitment to outstanding customer service
• A calm, positive, "can-do" attitude and an ability to flexibly adapt to unforeseen challenges
• The ability to assume positive intent and build strong relationships up, down, and sideways
• A commitment to open communication, a willingness to speak up for yourself and others in a kind and productive way, and work together as a team
• Excellent integrity, reliability, and follow-through
• The ability to give and receive feedback comfortably to strengthen the program and organization
• An ability to speak both Spanish and English is preferred but not required
• A desire to remain and grow in the position long-term (at least 3-5 years) is strongly preferred

Schedule, Benefits, & Other Information:

Hours/Schedule

While work is 80% remote and flexible, set hours include:

• Weekly staff gathering (currently Tuesdays 9:30 a.m. - 12 noon)
• Meeting/co-working time with Program Manager for Elkhart County as needed
• Meeting/co-working time with Executive Director as needed
• 5-8 days/year for coach trainings and events (typically Saturdays/Sundays)
• Two 5K events and packet pick-up events in mid-May
• Annual all-day staff retreat (Aug/Sept)
• Occasional community outreach events
• Availability for visits to new schools/sites in a mutually agreed-upon time frame
• Availability for site visits 1-2 afternoons/week during the 8-week program

The Program Manager will attend Girls on the Run national training either as part of the Girls on the Run Summit Conference (June 27-July 1, 2026 in Cleveland, OH - all expenses paid by council) or at a later date prior to spring 2027.


Benefits Starting pay begins at $24/hour and may be higher based on relevant experience and qualifications. Benefits include a flexible schedule, remote work, a professional development stipend, a technology stipend, a wellness stipend, the option to participate in a SIMPLE IRA with 3% match, mileage reimbursement beyond the distance of travel to the office, and a collaborative and supportive work environment. There are currently no group medical or dental benefits with this position.


How We Work

In this position, you can expect a work culture that trusts and empowers you to work autonomously with the support of your team when you need it. We share a drive for excellence as well as a recognition that work is only one part of our multi-faceted lives. We make mistakes and offer grace to ourselves and each other. We value our team relationships and support each other in life's ups and downs. We speak up for ourselves and practice the skills that are taught in our program. We believe that all girls and communities should have access to our programs. We strive to eliminate barriers to participation, to engage all communities, and to be intentional about staff and volunteer belonging. We work collaboratively and believe wholeheartedly in the work that we do.