Training Coordinator

Location: Oak Canyon (Irvine, CA)
Function: Technical Training / Manufacturing Operations

Job Summary:
This role's primary responsibility is coordinating and executing the New Hire Orientation (NHO) program at the Oak Canyon site, ensuring a consistent, engaging, and compliant onboarding experience for manufacturing personnel. The individual will partner cross-functionally to support onboarding, On-the-Job Training (OJT), and qualification activities, enabling new hires to become productive, compliant, and confident in their roles. This position plays a critical role in supporting production ramp-up efforts by ensuring training readiness, coordination of onboarding logistics, and alignment with quality and regulatory expectations.

KEY RESPONSIBILITIES

New Hire Orientation (NHO) Program Management
• Maintenance & delivery of the Oak Canyon New Hire Orientation program (planning, scheduling, facilitation support, and continuous improvement).
• Coordinate presenters, materials, and logistics to ensure a seamless onboarding experience.
• Maintain and continuously improve program structure, content flow, and learner engagement.
• Track attendance, feedback, and program effectiveness metrics; implement improvements as needed.
• Coordinate and schedule training sessions, workshops, and meetings.
• Create, update, and maintain professional training presentations.
• Send and manage calendar invitations via email or other scheduling platforms.
• Support trainers and subject matter experts by addressing administrative and logistical requirements related to training delivery.

On-the-Job Training (OJT) Support
• Partner with manufacturing, quality, and process owners to support OJT deployment and execution.
• Coordinate handoff from orientation to production floor to ensure continuity of training.
• Track OJT progress, trainer availability, and qualification status.
• Support documentation and traceability of OJT training records in alignment with QMS requirements if needed..
• Help identify gaps in OJT readiness and escalate risks impacting production or compliance

Training Coordination & Compliance
• Ensure training assignments are accurate and maintained in the Learning Management System (LMS).
• Support training workflows related to document changes, onboarding, and role-based training requirements.
• Maintain training documentation to ensure audit readiness and compliance with regulatory standards.
• Generate and monitor training metrics (completion, qualification, onboarding effectiveness).

Cross-Functional Collaboration
• Partner with Manufacturing, Quality, HR, and Engineering to align onboarding and training needs.
• Coordinate with Subject Matter Experts (SMEs) and trainers to ensure content accuracy and delivery readiness.
• Support ramp-up initiatives by aligning onboarding schedules with hiring plans.

Continuous Improvement & Support
• Gather feedback from new hires, trainers, and stakeholders to improve onboarding and OJT processes.
• Identify opportunities to improve training efficiency, scalability, and learner experience.
• Attend tiered meetings, and participate in CI related initiatives as needed.
• Support additional training-related projects and initiatives as needed.

QUALIFICATIONS & EXPERIENCE
Required
• Bachelor's degree in Training & Development, Education, Quality, Business, or related field (or equivalent experience).
• 2+ years of experience in a regulated manufacturing or quality environment.
• Experience supporting and facilitating onboarding, training coordination, or OJT programs.
• Strong organizational and coordination skills in a fast-paced environment.
• Excellent communication and stakeholder management skills.

Preferred
• Experience with Learning Management Systems (LMS) and training documentation processes
• Knowledge of GMP, ISO, or regulatory training environments
• Experience supporting manufacturing ramp-up or high-volume onboarding

KEY COMPETENCIES
• Strong coordination and execution skills
• Attention to detail and compliance mindset
• Ability to manage multiple priorities and stakeholders
• Continuous improvement mindset
• Effective communication and facilitation support