Director

Job Description

Job Description

Set Strategic Sourcing Initiative Strategy:

Objectives: Define Initiative/Activity/Project Plan, Obtain Executive Alignment. Key Job Responsibilities: Determine Scope, Participation and Timing for Strategic Sourcing Activity. Define Scope, Regions, Stakeholders, Spend, Contracts, Vendors, Strategy, Savings Opportunity, etc.

Execute Strategic Sourcing Activity Strategy:

Objectives: Establish Selection Criteria, Conduct Vendor Assessment, Recommend Finalists, Transition Deal to Contract Management (Buy Desk) for Execution. Key Job Responsibilities: Execute RFX: RFP, RFQ, RFI, Negotiation, Other Assessment; Evaluate Vendors: Complete Proposal Analysis: Quantitative-Complex Analytical Financial/TCO Price Models & Qualitative-Product/ Service Offer Scorecard; Negotiate/ Award: Define & Execute Negotiation Strategy, Recommend Vendors.

Execute RFX: Gather Requirements from Business & Functional Owners; Obtain Plan, RFX & Vendor List Approval, Execute NDAs, Create Rate Card with Inclusions/ Exclusions Fully Loaded TCO (Total Cost of Ownership) Quantified, Volumes, SLAs, Current/ Future State Process, Other.

Evaluate Vendors: Validate Vendor Completed Scorecard (Self-Assessment); Analyze Price Model (Fully Loaded TCO); Facilitate Vendor Finalist Presentations, Demos, Site Visits as needed (Technical Discovery Sessions optional); Support Stakeholder Vendor Selection

Negotiate/ Award: Obtain Stakeholder Approval of Negotiation Strategy; Execute Negotiation of Key Business Terms for Strategically Sourced Contracts; Present Recommendation, Obtain Executive Approval for Selection Decisions Obtain Written Rate “Lock Down” in writing from vendor, Validate Savings;

Transition: Implementation to Stakeholder; Transition Contract Execution to Contract Mgmt (Buy Desk); Agree SRM/ Contract Compliance Plan with Stakeholder

Conduct Strategic Sourcing Process including Category Management, SRM and Business Operations:
1. Manage Category: Identify & Prioritize Opportunities, Develop and Maintain Market Expertise to Identify & Prioritize Opportunities, Build Category Plans;
2. Plan Projects: Define Project Plan, Obtain Executive Alignment, Determine Scope, Participation and Timing for Strategic Sourcing Activity;
3. Execute Projects: Establish Selection Criteria, Conduct Vendor Assessment, Execute RFX: RFP, RFQ, RFI, Negotiation, Other;
4. Evaluate Vendors: Down select Finalist Vendors, Complete Proposal Analysis: Quantitative-Complex Analytical Financial/TCO Price Models & Qualitative-Product/ Service Offer Scorecard;
5. Negotiate/ Award: Achieve Project Plan Goals, Select Vendors, Define & Execute Negotiation Strategy, Recommend Vendors;
6. Contract: Contract Management Deal Making/ Term Negotiation: Execute Contract Lifecycle Evaluation, Negotiation, Administration including Contract Review, Business Terms Vetting/ Validation, Contract Approval & Contract Signatures Collection, Within Term Contract Activity Completion;
7. SRM (Supplier Relationship Management): Manage Vendor Performance, Ensure Contract Compliance, TPRM (Third Party Risk Mgmt), Governance.
8. Day-to-Day Business Operations: Execute Tactical Activities including but not limited to approval/ approval prep, Serve as escalation to clarify ways of working, Deliver Reports such as Spend Analytics, Cost Savings, Status, KPIs, etc. across multiple systems with detailed data validation.

 

Reporting:

 

a) Reporting-Create & Maintain Standard & Non-Standard Reports, Ensure data concordance through validation, continuity, visibility, status, updates, synchronization consistently. Spend Analysis, Tracker Management, Complex Analytical Modeling (e.g. Total Cost of Ownership, Price Modeling,) requiring Advanced Excel. Other ad hoc

 

b) Analyze & Report KPIs (key performance indicators) using a project list to assess capacity utilization, project distributions, and heat maps, determine spend identified through budgets, accounts payable invoice distributions, contracts, POs, and other sources, spend indexed through contracts, spend addressed through projects, and spend under management, spend threshold adherence, cost savings, other ROI calculations. Cost Savings: Perform detailed monthly analysis, audit and reporting of cost savings reports to ensure all conform to established criteria & provide variance analysis versus forecast target.

 

c) Reporting: Obtain, Organize, Validate, & Synchronize Data Define, construct mapping tables, arrange, cleanse/ quality control check, and validate information in a transparent, efficient, and repeatable manner. Perform contract research, obtain/check contract metadata, run contract reports, pull invoices, look up purchase orders, vendor numbers, analyze spend, create/ customize/ cleanse/ tie various system exports on behalf of and in addition to the strategic sourcing and contract management teams

Other: Key Job Responsibilities are subject to change. Role may include additional duties as assigned, as well as ad hoc requests. See also the Exhibit 2.1 IGP Responsibilities Matrix.

4-5+

2-2.5+

MRO/ Perishable Tooling: Maintenance, Repair, Operations, Consumable Instruments, Utilities: Electricity, Gas, Water, Sewage, etc. Electricity, Gas, Water, Sewage, etc.

Capex (Plants): Physical factory tangible asset capital expenses; property, building, equipment Facilities/ Real Estate : Building or place for particular service or use. Hard Services: HVAC, Electrical, etc.

Soft Services: Cleaning, Food, Security, Reception, Pest Control, Landscaping, Office Supplies, etc.

2-2.5+ (US)

-

Yes, Potentially

For individuals in the Escalation Hierarchy with other Worker(s) pointing to them for Escalation purposes, these are the relevant responsibilities. Serve as the SME for team’s scope of responsibility and its interoperability with other functions/ categories/ regions. Provide input to strategic decisions that affect the team. Oversee compliance to policy, process and procedures. Conduct routine and preventative quality assurance. Support resource planning and workforce management to ensure IGP BPO capability, quality and quantity matches XXX needs. Drive continuous improvement by developing/monitoring/modifying processes for efficiency and effectiveness. Serve as the point of escalation for associates, XXX inquiries, suppliers, and internal customers. Proactively address and escalate issues that cannot be resolved and proactively follow-up until resolution. Participate in staffing, including recruitment, supervision, development, and evaluation. Manage, assign, and oversee workload of associates including workload prioritization. Align goals, objectives, expectations, and performance while mitigating risks, issues, and changes between IGP BPO and XXX for the full function scope and change orders. Communicate XXX overall/function/category/region specific and change order policies to internal and external personnel. Run governance day-to-day for business operations related to all Services activities. Serve as cross-functional interface for complex program management. Support and resolve cross-functional teams requests and inquiries related to function/category/region and change order process or issues arising related to function/category/region and change order process/processing. Provide leadership and support to team members to ensure timely and accurate functional processing including training, development and motivation. Lead and validate complex deliverables or change orders. Measure and report on OKRs/KPIs/SLAs for function/ category/ region. Oversee and manage any Business Critical or Urgent requests through resolution.

Strategic Sourcing: Complex Price Structuring, Advanced Excel, Drawing conclusions/ recommendations.

Accurate Program/ Data/ Analytics Structuring, Advanced Excel 

Business & Professional Acumen, Drive for Results, Problem Solving, Communication & Presentation, Collaboration, and Inspiring Others

Bachelor required

Microsoft Word, Excel, PowerPoint, Outlook Required; ERP/ CLM (Contract Lifecycle Mgmt)/ Case Mgmt Preferred

10%

8:00am to 5:30pm (EST)

 

HCLTech is an equal opportunity employer, committed to providing equal employment opportunities to all applicants and employees regardless of race, religion, sex, color, age, national origin, pregnancy, sexual orientation, physical disability or genetic information, military or veteran status, or any other protected classification, in accordance with federal, state, and/or local law. Should any applicant have concerns about discrimination in the hiring process, they should provide a detailed report of those concerns to View email address on us.fitly.work for investigation.

 

A candidate’s pay within the range will depend on their work location, skills, experience, education, and other factors permitted by law. This role may also be eligible for performance-based bonuses subject to company policies. In addition, this role is eligible for the following benefits subject to company policies: medical, dental, vision, pharmacy, life, accidental death & dismemberment, and disability insurance; employee assistance program; 401(k) retirement plan; 10 days of paid time off per year (some positions are eligible for need-based leave with no designated number of leave days per year); and 10 paid holidays per year.