Construction Coordinator

Summary The PMA / Construction Coordinator is responsible for setting up and maintaining opportunities for defined business divisions. Primary responsibilities involve all administrative support Project Management staff and the Preconstruction Manager. Other duties and responsibilities as assigned by the Division Manager for the overall support and organization of the business are required. Strong organizational skills are necessary for this position, with particular attention to accuracy and detailed record‑keeping while following established standard operating procedures and guidelines. Duties and Responsibilities Project Management Utilize Spectrum to maintain the job list. Responsible for creating new project folders, maintaining them, and ensuring the accuracy of all content. Manage this data weekly and ensure compliance. Assist PM staff with the buyout of projects. Ensure vendors/suppliers have the most current plans. Track & follow up of quotes on time. Send project info sheets to new vendors & suppliers & ensure the capture of accurate data for record‑keeping. Assist in creating and maintaining the Submittal Schedule and log. Prepare and distribute the Superintendent project booklet for each new job. Hold suppliers accountable to dates. Assist PMs in request and receipt of concrete, rebar & accessory submittals. Distribute new plans throughout construction & maintain the most up‑to‑date shop drawings. Daily/Weekly communications with Project Management, Field Operations, and the General Superintendent. Process, upload & document IFC drawings. Maintain Master Pour Log Accurately log all concrete poured. Notify all staff of concrete volume inconsistencies. (reported vs actual) Track square footage for all concrete placements. Enter all sub rates in pour logs & verify accuracy. Maintain subcontractor pays, over/under payments & change orders. Plans updates in the estimating folder, Plan-Grid, and current print folder Receive ITBs for all new bids and updates. Build and maintain current bid files for all jobs. Send out ITBs to all vendors and ensure receipt & filing of proposals. Continually update customer & prospect data and Developer and Competitor content in Unanet. Set up new job folders & maintain the paper flow. Manage, download, file addenda, and plan changes. Notify the project managers of post‑awarded changes. Contract Management / MSA Process forms & documents & ensure delivery to necessary personnel. Communicate with & deliver to Accounting & Contracts Management. Oversight and management of LinkedIn postings for all ongoing projects. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice. Required Experience, Education, and Qualifications 2 years of administrative duties Basic computer skills Practical written and verbal communication and organizational skills Must have reliable transportation to the workplace(s)/ job location(s). Ability to pass drug screening. Must be able to work in the United States without corporate sponsorship now and in the future. Preferred education and experience High school diploma Organizational skills, including time management, prioritization, and multitasking. Creative and results-oriented, with a keen sense of urgency and self‑motivation. Benefits Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location, with a fully customized benefits package presented upon hire. Typical benefits packages include: Weekly pay PTO (Paid Time Off) Medical, dental, and vision coverage Supplemental insurance options Retirement plans with discretionary employer‑matching Holiday pay (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day) Perks associated with this role Our goal is to offer an unparalleled career progression that is not precisely pre‑determined; rather, it builds on the teammate’s strengths, interests, and pursuits as the individual gains experience, grows, and develops in their career. You would be hard‑pressed to find another ENR Top 6 Commercial Concrete Company that parallels Kent Companies. Work Environment/Physical Demand This position works in a typical office environment and requires extended periods of sitting. Position type, travel, and expected hours of work This is a full‑time office position. Typical hours will range from 45‑50 hours per week (7:00 a.m. to 5:00 p.m.) and are subject to change. This role requires working nontypical days and irregular hours based on construction schedules. Due to the critical nature of the role, accepting phone calls even during nontypical workdays and hours is also necessary. Infrequent travel will be required for training or job site visits. EEO Statement At Kent Companies, we value a diverse, inclusive workforce, and we provide equal employment opportunity for all applicants and employees. Kent Companies does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all employment practices and personnel actions, including but not limited to hiring, recruiting, promotions, performance evaluations, termination, and compensation decisions. The Company will strive to ensure that all employees and prospective employees will be treated equally in regard to recruitment, employment, promotions, demotions, discipline, termination, access to benefits and training, leaves of absence, and layoffs. The Company will further ensure that its management staff is aware of the Company’s commitment to this policy and each member understands their individual role in the process of administering this plan. Kent Companies will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. #J-18808-Ljbffr