Administrative Assistant 3, University Police Department

Administrative Assistant 3

University Police Department (UPD), Southern Command invites applications for an Administrative Assistant 3. Questions? Please contact View email address on click.appcast.io.

Role of the Position

The Administrative Assistant 3 will administer and coordinate UPD's records management and property/evidence functions. This role is responsible for the accurate receipt, logging, classification, filing retention, and secure storage of official records, as well as coordinating and overseeing the documentation, tracking and handling of property and evidence.

The position ensures the integrity, accuracy and confidentiality of all records and evidence in compliance with applicable laws, regulations, and departmental policies and procedures, independently applying and interpreting requirements to ensure compliance. Duties include maintaining organized record systems, monitoring chain of custody documentation, supporting audits, and coordinating and facilitating the timely retrieval and release of records and evidence as authorized.

This role requires strong organizational skills, attention to detail and the ability to handle sensitive information with discretion while maintaining strict confidential standards, as well as the ability to exercise independent judgment in applying policies and legal requirements to specific situations. This position has a direct impact on the integrity, legal compliance, and admissibility of evidence and public records, ensuring the department meets statutory requirements and supports successful criminal justice outcomes. Errors in judgment or processing could result in compromised investigations, legal liability, or loss of public trust.

Department Information

The department is a full-service police department comprising patrol operations, administration, police dispatch and a detective division. Services include a canine program, walking and bicycle patrols, and a pro-active, selective traffic enforcement program and takes a leadership role in preparing the University to respond to large-scale crises and events. The patrol area for UPD encompasses all Nevada System of Higher Education facilities in the Las Vegas Metropolitan area. For more information, please visit:

Commitment to Diversity

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

Minimum Qualifications

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which includes experience in one or more of the following areas:

• Maintenance of complex records and files
• Public/customer relations, including explaining detailed policies, regulations, and requirements
• Preparation and processing of financial and statistical documents such as payroll, travel, claims, and budgeting forms
• Assisting staff and management with projects and activities

OR one year of experience as an Administrative Assistant II in Nevada State service OR an equivalent combination of education and experience as described above

Preferred Qualifications

• Experience supporting law enforcement or public safety operations
• Experience in property and evidence management
• Experience in police records or criminal justice records management
• Experience in digital evidence management
• Experience with video and/or audio redaction
• Experience handling public records requests involving confidential or criminal justice information
• Experience providing administrative support in a law enforcement environment

Preferred Knowledge, Skills, and Abilities

• Working knowledge of evidence handling protocols and chain of custody
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information
• Proficiency with evidence management systems, Microsoft Office and Google Workspace
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team

Certifications and Licenses

• Valid Nevada driver's license.
• Certification in property and evidence management (such as through the International Association for Property and Evidence) is preferred and should be obtained within the first year of employment.

Salary

Grade 27 Step 1, salary $ 46,207.44. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

Benefits of Working at UNLV

• Generous compensation packages, separate paid time off for annual and sick leave, and holidays
• Excellent health insurance including medical, dental, and vision
• No state income tax
• Comprehensive retirement plans and voluntary benefits programs
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

Perks

• Flexible work schedule (depending on your department)
• Employee recognition and appreciation programs
• Personal and professional development opportunities
• UNLV athletics ticket discounts
• Employee discount at UNLV's Student Wellness Recreation Center
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost

How to Apply

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status. Attach ALL documents in the CV/Resume attachment section when applying. Your application will NOT be moved forward if your application is incomplete.

This recruitment will remain open until filled. Materials should be addressed to Admin Assistant 3 Search Committee and must be submitted through Workday, as we do not accept emailed materials. Questions? Please contact View email address on click.appcast.io.

Special Instructions for Internal NSHE Candidates

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

EEO/AA Statement

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks, and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.

Title IX Statement

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: View phone number on click.appcast.io; Email: View email address on click.appcast.io, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: View phone number on click.appcast.io FAX: 202-453-