Office Administrator

Office Administrator

At Howard Building Maintenance, we're not looking for a boring "paper pusher." We're looking for an organized, energetic, problem-solving Office Administrator who can help keep our office, warehouse, and team running like a well-oiled machine.

If you thrive in fast-paced environments, enjoy multitasking, love organization, and like being the person everyone depends on, this could be the perfect role for you. This position plays a huge part in supporting our growing commercial cleaning and building maintenance company throughout the Treasure Valley. No two days are exactly the same — one minute you might be organizing inventory, the next helping process invoices, coordinating supplies, assisting managers, or supporting our field teams behind the scenes.

The Monday–Friday 9:00 AM – 2:00 PM schedule also makes this an excellent fit for parents or anyone looking for consistent daytime hours while still maintaining work-life balance.

What You'll Be Doing

Responsibilities may include:

• Maintaining organization throughout the office and warehouse
• Managing accounts payable and vendor invoices
• Handling accounts receivable and customer payments
• Ordering janitorial products, office supplies, and equipment
• Tracking inventory and keeping supply areas stocked and organized
• Assisting managers and supervisors with administrative support
• Greeting potential candidates and assisting with onboarding support
• Creating spreadsheets, reports, and basic documentation
• Assisting with scheduling and internal communication
• Helping maintain employee files and office systems
• Supporting special projects, marketing materials, and company events
• Jumping in wherever needed to help the team succeed

This is a great opportunity for someone who enjoys staying busy, wearing multiple hats, and being an important part of a growing company.

What We're Looking For

We're searching for someone who is:

• Organized and detail-oriented
• Positive, dependable, and self-motivated
• Comfortable multitasking in a fast-moving environment
• Professional with strong communication skills
• Adaptable and willing to jump in wherever needed
• Comfortable using computers, spreadsheets, and office software
• A team player who enjoys supporting others and solving problems

Bonus points if you:

• Enjoy organizing systems and improving efficiency
• Have prior office, administrative, bookkeeping, or customer service experience
• Like variety instead of doing the same repetitive task every day

Why People Enjoy Working Here

At Howard Building Maintenance, we work hard, support one another, and believe a positive workplace matters. Since 1976, we've proudly served the Treasure Valley while building a reputation for reliability, professionalism, and exceeding expectations.

Our company is built around four core values:

• Have Fun
• Work Hard / Make Money
• Go Above and Beyond
• Maintain High Moral Values

We believe great employees deserve appreciation, opportunity, and a workplace where their contributions genuinely matter.

Benefits & Perks

• Competitive pay based on experience

• Health, Dental, Vision & Accident Insurance

• Paid Time Off (PTO)

• 401(k) with Company Match

• Paid training and opportunities for growth

• Stable daytime schedule

• Supportive leadership and team environment

Join a team that keeps things moving. If you're looking for a position where your work truly matters, your days move quickly, and your team appreciates what you bring to the table — we'd love to hear from you.

Apply today and become part of the Howard Building Maintenance team!