Supply Chain Coordinator III

Job Summary

Functions under the direction of the Sup, Supply Chain Ops II or III. Responsible for daily inventory replenishment for procedural units within Surgical Services, Cath Lab, CVOR, GI and/or Vascular areas. Serves as a liaison between Supply Chain and end-users. Responsible for the acquisition, storage, and distribution of supplies for a perpetual/periodic inventory. Assists as directed with financial analysis and reporting, performance improvement, and cost-savings initiatives. Ensures supply processes and procedures are compliant with all aspects of Quality and Safety. Assists with product conversions and recalls. Participates in year-end inventories as needed.

Core Responsibilities and Essential Functions

Inventory Management Coordinates supply acquisition and distribution process for stock, non-stock, and critical clinical supply items. Creates, organizes, and manages supply pars including, par levels, barcode labeling for requisitioning and product identification. Coordinates and submits specials/non-stock to stock item requests via the ACI (Add, Change, Inactivate) process. Manages and maintains par forms in Lawson and Mobile Supply Chain systems. Utilizes hand-held bar code scanning for supply management. Coordinates product returns, product recalls, and product substitutions including receiving proper credit. Engages senior buyer and vendors to investigate delayed, lost, and/or shipments arriving devoid of proper documentation. Check stock status/back orders. Check expiration dates and rotates stock during replenishment. Manages slow moving/obsolete supply items. Reports and records mis-picks, over-picks, and shortages to CSC and/or Purchasing. Serves as a liaison between clinician and supplier. Resolves receipt discrepancies under direction of supervisor. Receives, handles, transports, and stores bone and tissue including maintaining accurate records of bone & tissue tracking and transport log per Joint Commission requirements. Controls and manages consignment and vendor managed inventory. Monitors freight and shipping expense. Assists with bill only processes, ensuring correct items are accounted for by vendors, clinical coordinators, circulators, and coders/billers. Anticipates needs of the peri operative team before such needs arise. Assists with equipment repairs as needed. Facilitate vendor compliance and management. Demonstrates thorough product knowledge. Quality and Safety Manages product recall process within established timelines and procedures. Ensures proper handling and removal of expired products. Documents expired product removals according to SC Expired Product Policy. Adheres to Joint Commission and other relevant regulatory standards. Actively pursues areas for performance improvements. Manages bio-hazardous substances safely and within policies and procedures. Maintains supply areas and properly labels supply bins for safety. Financial Assists with coordination of product evaluations, standardization and conversions. Manages perpetual/periodic inventory and performs cycle-counts to ensure accurate receipts and/or issues of supplies. Assists with year-end physical inventory counts satisfying internal audit requests. Identifies, recommends and/or removes slow moving or obsolete items to capture savings. Manages hospital inbound and outbound freight shipping and expenses. Performs regular inventory expiration checks to minimize the possibility of negative monetary impact from expired products. Coordinates exchanges and returns of obsolete inventory. Maintains optimal supply par levels. Assist Supervisor with cost savings initiatives. Assists Supply Chain leadership with financial analyses, metrics data and reports. Assists with identifying and implementing cost optimization opportunities. Customer Service Effectively communicates with customer. Friendly and courteous. Meets or exceeds customers expectations. Anticipates customer needs. Serves as a liaison between clinician and supplier. Value Analysis Submits new item requests via the CQVA and/or VAPI approval processes, as well as necessary changes to current items. Submits item file ACI (adds, changes, inactivates) requests as needed. Assists with implementation of new product to inventory. Supports new product request process. Performs other duties as assigned Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education

High School Diploma / GED General or Associates Business Administration/Management-Preferred

Required Minimum License(s) and Certification(s)

All certifications are required upon hire unless otherwise stated.

Additional License(s) and Certification(s)

Cert Surgical Tech Upon Hire Preferred and( EMT-BASIC Upon Hire Preferred or Lic Practical Nurse Upon Hire Preferred

Required Minimum Experience

Minimum 4 years supply chain, logistics, inventory, receiving, and/or distribution experience, preferably in a clinical supply setting. Required

Required Minimum Skills

Analytical Abilities: Requires moderate analytical ability for data analysis from the ERP systems to identify supply chain initiatives, establish baselines, and develop work plans for implementation as well identify saving opportunities. Requires understanding of Lean principles. Knowledgeable of medical supply terminology. Medium Clerical Skills: Intermediate to advance level of proficiency in Microsoft Word, PowerPoint, and Excel. Medium Interpersonal Skills: Requires strong communication skills, ability to communicate with customers, and interact with clinicians, physicians, and department personnel. High System applications: Lawson & Mobile Supply Chain with full functionality of access to defined cost centers, Lawson including supply chain dashboards, Outlook, Shared drive (F:\Shr_data\MM), Kronos, Office Depot, RND, Remote desktop, Success Factors, Green Security, Blue Bin/Kanban Systems, GreenLight, GHX, and ECRI. Medium

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