Secretary

Secretary

The Secretary duties include, but are not limited to:

• Process incoming and outgoing materials.
• Compose and edit letters and reports.
• Review correspondence for accuracy and completeness.
• Prepare presentation outlines and agendas, develop standards and forms, and respond to inquiries.
• Gather, analyze, and present data for various reports.
• Present data and analysis to department managers during departmental meetings.
• Analyze data, create and edit charts and graphs, identify trends or deficiencies, and prepare presentation materials including PowerPoint presentations, graphs, spreadsheets, and meeting agendas.
• Take and transcribe meeting minutes.
• Receive and respond to requests for information, determine the availability of the requested information, and conduct follow-up as needed.
• Handle routine and non-routine matters based on extensive knowledge of Nursing Service operations, facility programs, directives, and policies.
• Independently act after reviewing paperwork and documentation received in the office, initiating follow-up actions and referrals as appropriate.
• Assist the Chief Nurse in handling all correspondence and personnel management documentation.
• Serve as the service timekeeper for three to ten Time and Leave (T&Ls), posting time and attendance in the VATAS/AcuStaf timekeeping system for an average of 130 to 300 employees daily.

Work Schedule: Monday-Friday; 7:30am-4:00pm

This is not a virtual position.

Position Description/PD#: Secretary/ PD95278A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized