Project Manager

Overall Role & Purpose As a Project Manager, you will lead the end-to-end planning and execution of enterprise technical capability development programs - primarily managing the global Systems Engineering Certificate Program (SECP). Your mission is to turn strategy into action by developing and managing plans, processes, controls, communication, and finances. You will operate as the central point linking program leadership, instructors, participants, regional partners, HR, Finance, vendors, and stakeholders, ensuring smooth, consistent delivery across regions. Position Title: Project Manager Location: Hybrid Bill Rate: $42/hour Key Duties & Responsibilities Program & Project Management Develop and maintain integrated project plans for global cohorts and modules. Translate program milestones into clear tasks, deadlines, dependencies, and deliverables. Proactively monitor execution and identify risks related to scheduling, resources, finances, or delivery. Track program risks, issues, decisions, and actions; elevate when necessary. Coordinate multiple concurrent cohorts and workstreams across regions and time zones. Create standardized processes, checklists, templates, and controls for global scalability. Cohort Planning & Delivery Manage readiness for each cohort/module, including facilities, technology, catering, supplies, and travel. Maintain detailed regional readiness and delivery plans. Address logistics and participant needs proactively; coordinate post-module reviews and lessons learned. Participant Lifecycle Management Oversee participant processes from application to completion. Maintain rosters, waitlists, application status, attendance, and program records. Coordinate onboarding, pre-work, communications, and completion requirements. Instructor Coordination & Support Manage instructor rosters, assignments, and availability. Organize meetings, preparation, materials, travel, and continuous development. Facilitate instructor collaboration and capture feedback for improvements. Financial Management Maintain budgets, forecasts, expenses, and financial tracking. Process purchase orders, invoices, vendor payments, and internal cost recovery. Prepare financial summaries and variance analysis for leadership. Communications & Stakeholder Coordination Develop and deliver clear, professional program communications to all audiences. Facilitate planning and governance meetings, capturing actions and decisions. Build collaborative relationships across regions and organization levels. Systems, Data & Administration Keep program information accurate and accessible in Microsoft 365 (Planner, SharePoint, Teams, Loop). Consistently manage data, documentation, and compliance across all program components. Seek opportunities to simplify or automate routine tasks. Reporting, Governance & Controls Maintain dashboards, participation reports, instructor performance, and financial health metrics. Identify and recommend improvements to operating processes and controls. Document and report on decisions, risks, and lessons learned. Continuous Improvement Lead process reviews and operational retrospectives. Recommend and implement changes for quality, scalability, and efficiency. Update playbooks, templates, and documentation based on feedback and lessons. Day-to-Day Activities Review project plans, milestones, risks - Daily Respond to participant applications/queries - Daily Liaise with regional teams and stakeholders - Daily/as needed Update records and trackers (Planner, financials) - Daily/weekly Drive follow-ups and resolve issues - Daily Coordinate logistics for cohorts/modules - Ongoing/by milestone Monitor financial transactions - Weekly Prepare/facilitate planning meetings - Weekly Update dashboards/status reports - Weekly/Monthly Draft communications for stakeholders - By milestone Conduct readiness reviews - Before each module Coordinate surveys and retrospectives - Post-module Recommend and implement process improvements - Ongoing Required Skills & Experience Bachelor’s degree or equivalent experience. 2-5 years in project/program management, operations, or learning/program delivery. Proven experience managing complex projects with multiple priorities and stakeholders. Strong skills in project planning, scheduling, risk management, and action tracking. Experience with budgets, forecasts, purchase orders, procurement, and cost tracking. Excellent problem-solving and resolution skills. Effective written and verbal communication skills - comfortable with technical and non-technical audiences. Superb attention to detail, follow-through, and data accuracy. Advanced proficiency in Microsoft 365 (Excel, PowerPoint, Outlook, Teams, SharePoint, Planner, Forms, Loop). Ability to quickly learn new systems and tools. Experience creating standard processes, templates, and documentation. Global mindset and strong interpersonal skills, especially in diverse/cross-cultural settings. Self-motivated, proactive, and able to prioritize with limited oversight. Preferred Qualifications Experience supporting global/enterprise programs in technical capability or talent development. Familiarity with financial systems, procurement, and cost recovery processes. Experience with instructor-led or cohort-based program coordination. Background in engineering or technical organizations. Project management certification or formal training. Experience using data/reporting for operational improvement. What Makes You Successful In This Role You’re organized, proactive, and can juggle multiple priorities. You build strong relationships and communicate clearly. You anticipate challenges and tackle them head-on. You’re disciplined about process and documentation, but also seek constant improvement. This is your opportunity to lead impactful, global programs that develop tomorrow’s technical talent! Kelly is an Equal Opportunity Employer. Qualified candidates will be contacted for further discussion. As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. About Kelly Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly may use AI-powered tools during the recruitment and hiring process. Leveraging AI capabilities allows us to analyze large volumes of data, assess candidate fit, and streamline our selection processes. We remain committed to maintaining transparency, fairness, and privacy throughout the use of artificial intelligence in our hiring. #J-18808-Ljbffr Kelly