Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide high-level administrative support to leadership in North Canton, Ohio. This role centers on managing complex schedules, coordinating meetings and travel, preparing materials, and keeping day-to-day operations organized. The ideal candidate is thorough, discreet, and comfortable handling a wide range of priorities in a fast-paced environment. This is a direct hire position with standard in office business hours; Monday-Friday from 8:00 AM-5:00 PM.

Responsibilities:

• Manage executive calendars by arranging virtual and in-person meetings, issuing invitations, and resolving scheduling conflicts across internal and external stakeholders.

• Organize meeting logistics from start to finish, including room coordination, attendee communication, agenda support, and distribution of follow-up materials.

• Maintain accurate meeting records by updating notes, tracking action items, and organizing documents for leadership, development, accounting, and property management discussions.

• Coordinate business travel plans and assist with personal travel requests when needed, including registrations, lodging, flights, and itinerary details for conferences and events.

• Provide day-to-day office support by ordering supplies and meals, preparing documents, handling filing and mailings, creating labels, and maintaining orderly administrative records.

• Support leadership with presentations, exhibits, donation-related tasks, and other special assignments that require strong organization and follow-through.

• Assist with company events and annual gatherings by managing vendors, invitations, schedules, materials, hospitality details, and ticket distribution.

• Oversee seasonal outreach and gift coordination by updating recipient lists, arranging cards and specialty items, preparing packages, and organizing shipping materials.

• Perform notarial and general administrative duties while ensuring correspondence and sensitive information are handled with accuracy and professionalism.

This position does offer a full benefits package; medical, dental, vision, 401K, paid holidays, life insurance, PTO, and more. Apply today if you are interested!

• Proven experience supporting executives or senior leadership in an administrative or executive assistant capacity.
• Strong calendar management skills with the ability to coordinate multiple meetings, events, and travel arrangements simultaneously.
• Demonstrated ability to prepare meeting materials, capture notes, and track follow-up items with a high level of accuracy.
• Experience organizing travel logistics, including flights, hotels, registrations, and detailed itineraries.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal teams and external contacts.
• Highly organized and detail-focused, with the ability to manage confidential information and shifting priorities effectively.
• Proficiency with standard office and virtual meeting tools, including calendar platforms, presentation software, and video conferencing applications.