Payroll Administrator

Join Today's Dental Network – A Growing Multi-Specialty Dental Support Organization

Today's Dental Network is Florida’s first multi-specialty dental support organization dedicated to empowering dental specialists through operational excellence and strategic business support. Headquartered in Florida, TDN provides comprehensive shared services including Human Resources, Finance, IT, Compliance, Legal, Recruiting, and Practice Growth support across a growing network of specialty dental practices.

As a fast-growing organization in a dynamic healthcare environment, TDN is committed to building scalable infrastructure, supporting organizational growth, and fostering a collaborative and people-focused culture. We value innovation, accountability, operational excellence, and strong leadership partnerships that enable our practices to deliver exceptional patient care.

At Today’s Dental Network, employees play a meaningful role in supporting organizational growth, operational excellence, and continuous improvement.

PURPOSE OF THE JOB:

The Payroll Specialist is responsible for the accurate and timely processing of payroll across multiple entities and locations within Today’s Dental Network. This role serves as a key operational resource supporting payroll administration, payroll compliance, reporting, reconciliations, audits, and employee payroll support within a fast-paced multi-site healthcare organization.

The ideal candidate has strong payroll processing experience, exceptional attention to detail, experience working within payroll and HRIS systems, and the ability to manage high-volume payroll operations with accuracy, accountability, and professionalism.

RESPONSIBILITIES:  

Payroll Administration

• Own and administer end-to-end payroll processing for employees across multiple entities and locations, ensuring accuracy, compliance, and timely processing.
• Manage payroll administration activities, including quarterly and year-end filings, reconciliations, W-2 processing, and coordination with payroll vendors/agencies
• Manage payroll audits, reconciliations, balancing, and payroll-related reporting
• Maintain compliance with federal, state, and local payroll regulations
• Partner with Finance regarding payroll GL balancing and reporting support
• Review payroll data for accuracy including employee status changes, deductions, benefit elections, garnishments, PTO balances, and payroll adjustments
• Partner with HR Operations regarding employee data management, onboarding/offboarding updates, payroll workflows, and payroll-related system updates
• Coordinate and administer 401(k) operational activities including payroll deductions, file transmissions, contribution reconciliations, annual audits, non-discrimination testing coordination, Form 5500 support, vendor management, and employee support
• Manage payroll reconciliations, payroll reporting, and payroll compliance documentation activities
• Support employment and wage verification requests in accordance with company procedures and compliance requirements
• Support employee inquiries related to payroll, pay statements, deductions, direct deposits, and payroll processing
• Maintain payroll records and documentation in accordance with company policies and compliance requirements
• Analyze payroll processes and recommend operational improvements and efficiencies to support organizational growth and payroll accuracy
• Support development, implementation, and maintenance of payroll SOPs, controls, compliance documentation, and operational workflows
• Exercise independent judgment in resolving payroll operational issues, compliance-related matters, and employee payroll concerns

Benefits & Compliance Administration

• Support and coordinate payroll, benefits, ACA, and 401(k) audit activities including reporting, reconciliations, documentation gathering, and compliance support.
• Support and coordinate ACA administration and reporting activities including eligibility tracking, employee measurement monitoring, reporting coordination, and related compliance support
• Reconcile monthly benefits invoices and coordinate discrepancy resolution with carriers, brokers, payroll, and HR Operations
• Support benefits administration processes including employee enrollments, qualifying life events, benefits deductions, and carrier coordination
• Assist employees with benefit-related questions and provide support regarding enrollment processes and benefit resources
• Partner with brokers, carriers, and vendors to support benefits administration and operational issue resolution
• Support open enrollment coordination activities including employee communications, system updates, and enrollment processing
• Support leave administration coordination including FMLA, ADA, leave tracking, compliance documentation, and employee leave communications in partnership with HR Operations and HR leadership
• Assist with benefits audits, reporting, and operational support activities related to employee benefits programs

HR Operations & Collaboration

• Collaborate closely with HR Operations to support employee lifecycle processes, compliance activities, and operational workflows
• Support payroll and benefits-related reporting, audits, and data accuracy initiatives
• Maintain confidentiality of employee payroll, benefits, and personnel information
• Demonstrate a hands-on and collaborative approach to supporting payroll, benefits, and HR operational initiatives within a growing organization

MINIMUM REQUIREMENTS:  

• High school diploma required; Associate’s or Bachelor’s degree preferred
• 5+ years of payroll, benefits, HR administration, or related operational experience
• Experience processing payroll and supporting payroll administration activities
• Experience independently processing payroll, quarterly/year-end payroll activities, reconciliations, and payroll compliance administration required
• Experience with ACA administration and reporting preferred
• Experience with 401(k) audits, non-discrimination testing, and Form 5500 coordination preferred
• Experience reconciling benefits invoices preferred
• Experience supporting benefits administration and employee benefits processes
• Familiarity with payroll systems, HRIS platforms, and Microsoft Office applications
• Strong attention to detail, organizational skills, and problem-solving abilities
• Ability to manage sensitive and confidential information with professionalism and discretion
• Strong communication and customer service skills
• Experience supporting multi-site operations preferred 

NICE TO HAVES:  

• UKG Ready experience
• Experience within healthcare, dental, or multi-site service organizations
• Experience supporting leave administration processes including FMLA and ADA coordination
• Benefits administration and carrier/vendor coordination experience
• Experience supporting payroll audits, reconciliations, and reporting
• Experience working within fast-paced or high-growth organizations
• Experience supporting HR operational processes and employee lifecycle administration

BENEFITS:

• Flexible working arrangement 
• Medical Insurance with optional Health Savings Account with Employer Seed.
• Dental Insurance 
• Vision Insurance 
• Life Insurance 
• 401(k) with portion of Co Match. 
• Paid Holidays
• Accident Insurance
• Critical Illness Insurance 
• Hospital Indemnity Insurance 
• Pet Insurance 
• LegaLease
• Identity Theft
• Employee Assistance Program (EAP)

SALARY RANGE: $80,000 - $90,000 annually