Office Admin IV

Legal Secretarial Position

Basic Qualifications:

1. High school diploma or equivalent.

2. Prior secretarial experience.

3. Proficiency in typing skills.

4. Experienced with Excel, Microsoft Word, and other computer systems.

5. Organized, with ability to multi-task while performing high-quality work in stressful situations.

6. Remain courteous, poised, and gracious to the general public and staff at all times.

7. Be a Notary Public or ability to obtain notary status.

8. Proficient spoken and written English.

9. Punctual, trustworthy, honest, and reliable. Be at work from 8am-5pm, 5 days per week.

10. Pass background, criminal history check, and drug test.

Other: Ability to speak and understand Spanish, though not a qualification requirement, is desirable.

Examples Of Job Duties:

1. Perform legal secretarial work for attorneys.

2. Primary duties include (but are not limited to): Type and prepare, accurately and professionally, and within time constraints, a multitude of legal documents.

3. Create, organize, maintain and manage case files in an orderly fashion.

4. Locate and obtain information including names, addresses, and locations of individuals.

5. File court papers and documents with proper office in a timely fashion using the E-File system.

6. Secondary duties include (but are not limited to): Answering in-coming telephone lines and directing callers to proper individual/entity.

7. Taking messages for all employees.

8. Greeting and assisting visitors/callers in a cordial and polite manner.

9. Assist other staff as directed by the District Attorney, First Asst. or Office Manager

Salary: From: $38,500.00 To: $40,040.00/Annually