International Administrative Associate III

Job Title International Administrative Associate III

Agency

Texas A&M Engineering Extension Service

Department

ESTI International

Proposed Minimum Salary

$18.50 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

International Administrative Associate III

$18.50 per hour

1 Full-Time Position

College Station, Texas

The Role at a Glance

The Administrative Associate III, under general supervision, provides administrative support and customer service to an individual, team, department, or group within TEEX. Duties include assisting with administrative support to include preparing files, maintaining records and documents, compiling, and verifying information using simple calculations and standard procedures. Inputs data into a tracking database or system. Processes documents or responds to requests for information from internal or external customers by phone or e-mail. May perform general office tasks such as copying, mailing, and ordering supplies and maintaining inventory. This position is also responsible for assisting with class preparation and assisting with the coordination of class schedules, to include classroom reservations and shipping of materials to assigned Instructors.

Other duties include maintaining class records, responding and answering all inquiries by phone, email, text etc. in Spanish (preferred) & English, inputting relevant data into TEEX systems, invoicing, maintaining relevant logs, ordering meals for students on site and interacting with applicable vendors, verifying Cooperative Learning Center documentation, preparation and verification of student certificate documentation, and International Team travel documentation preparation. May include (driving) travel to other TEEX locations. All other duties are required such as assisting other ESTI programs and / or as directed by the International Program Director and associated staff.

This position reports to the International Program Director.

Qualifications of the Role

• High School Diploma/GED or an equivalent combination of education and experience.

• Three years of related experience in general office duties, clerical or customer relations experience.

• Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.

Equivalency: Will consider one year of related experience (Listed Above) with an Associate's Degree in applicable field from an accredited college or university OR no prior experience with a Bachelor's Degree in applicable field from an accredited college or university.

About Us

The Texas A&M Engineering Extension Service (TEEX) is an internationally recognized leader in emergency response training, workforce training, and technical assistance. Major TEEX competencies include fire and rescue, infrastructure and safety, law enforcement, cybersecurity, economic and workforce development, and homeland security. Every TEEX employee has a direct impact on Making a Difference to the professionals who respond to emergencies, safeguard communities, and ultimately save lives.

We are focused on enhancing organizational effectiveness by creating an optimal work environment that empowers employees to improve themselves and their communities. Additionally, we offer competitive salaries and benefits, value work/life balance, and support employees’ education and professional development.

Benefits You Can Expect from TEEX

• Medical, dental, vision, life- and long-term disability insurance through The Texas A&M System. TEEX contributes to employee health and basic life premiums. Family enrollment is available.

• Automatic enrollment in the Teacher Retirement System of Texas.

• 12-15 paid holidays per year.

• Paid vacation and sick leave.

• Wellness programs and release time.

• Access to online learning platforms.

• Educational reimbursement assistance and release time.

• Leadership development programs

TEEX Employer Notices Military Crosswalk Info

Applications must either have all job application data entered or a resume attached. Not doing so could result in an incomplete submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.